Assistant to Bookeeping/Billing

This is a Full Time Job

Take 3 Talent Agency, a mid-sized talent agency representing actors and models of all ages, is hiring an Office Assistant/Junior Bookkeeper to join the team. Our office is currently remote due to the COVID-19 pandemic, but once we are back in person, we will be based in Midtown Manhattan.

Position to start ASAP!

Qualifications:
• Bachelor's degree from an accredited university/college
• Excellent verbal and written communication skills
• Problem solving and decision making skills
• Great organizational skills
• Excellent time management/multitasking
• Ability to treat confidential information with the appropriate discretion
• Ability to work occasionally across time zones with both our east coast and west coast teams (this position is based in NYC)

Responsibilities include:
• Work directly with CFO, and occasionally with COO, CEO, and all talent agents
• Assist the CFO/Senior Accountant with all accounting work, including but not limited to creating/handling invoices, tracking down payments, commission tracking, ensure talent are paid in a timely manner, collecting highly sensitive documents, etc.
• Oversee the finding, hiring, onboarding, and training of all new seasonal interns
• Updating databases, filing systems, etc
• Monitor office supply levels and place orders as needed
• Handle all mail and packages received and pass along to the correct agent or executive
• Answering inbound phone calls and taking detailed messages
• Miscellaneous administrative duties, including but not limited to, assisting agents with audition emails, editing self-tapes and self-records, and more
• Purchasing and ensuring delivery of client opening night/premiere gifts
• Help coordinate in office events
• Running any occasional office errands

Preferred skills:
• 1+ years experience in an administrative assistant role
• Office experience in casting, talent agency/management, or accounting/finance
• Experience with QuickBooks
• Experience with office phones
• Experience with inEntertainment, Breakdown Express/Actors Access, & Casting Networks
• Experience with basic editing in iMovie and Audacity

Additional Information:
-We are currently remote due to the COVID-19 pandemic. Hoping to get back into the office setting in the fall.
-Hours are 10am-7pm Monday to Friday
-Should be available to start ASAP!