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Executive Assistant / Office Manager
Surfdog Records
Encinitas, CA
Uh oh, this posting was removed on 3/19/2018 9:07:00 AM PST
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Position Description
The Executive Assistant/Office Manager will be responsible for the day-to-day needs of the company's owner, along with the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be extremely well organized, detail-minded and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.
Surfdog/DKM is a multi-faceted boutique music company that includes: record label, management, merchandising, publishing, and coffee-shop.
Key Responsibilities
Assist the owner with his daily schedule. Duties to include: managing calendar, commitments, and travel arrangements, itineraries, meeting notes.
Provide general administrative support to include:
Receiving and interacting with visitors;
Answering and managing incoming calls;
Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
Recording, transcribing, and distributing notes of meetings; and
Providing other daily support to staff as needed.
Perform accounts payable processing and other basic accounting functions to include:
Reconciling invoices and filling out payments request with proper coding;
Assist with entering and processing approved payments;
Developing and maintaining files; and
Developing and maintaining various financial databases and reports.
Perform general office/facilities management duties to include:
Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
Skills and Experience
2+ years of solid administrative experience in an office setting
Excellent verbal and written communications, networking, and presentation skills
Excellent organizational skills and attention to detail is a must
Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant / Office Manager jobs in Encinitas-CA
Position Description
The Executive Assistant/Office Manager will be responsible for the day-to-day needs of the company's owner, along with the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be extremely well organized, detail-minded and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.
Surfdog/DKM is a multi-faceted boutique music company that includes: record label, management, merchandising, publishing, and coffee-shop.
Key Responsibilities
Assist the owner with his daily schedule. Duties to include: managing calendar, commitments, and travel arrangements, itineraries, meeting notes.
Provide general administrative support to include:
Receiving and interacting with visitors;
Answering and managing incoming calls;
Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
Recording, transcribing, and distributing notes of meetings; and
Providing other daily support to staff as needed.
Perform accounts payable processing and other basic accounting functions to include:
Reconciling invoices and filling out payments request with proper coding;
Assist with entering and processing approved payments;
Developing and maintaining files; and
Developing and maintaining various financial databases and reports.
Perform general office/facilities management duties to include:
Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
Skills and Experience
2+ years of solid administrative experience in an office setting
Excellent verbal and written communications, networking, and presentation skills
Excellent organizational skills and attention to detail is a must
Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
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