Receptionist

This is a Full Time Job

usy commercial production company is seeking a Receptionist with front desk/reception experience. The ideal candidate should be extremely organized, energetic/upbeat, self-motivated, possess a strong work ethic, and can ensure that the office is a professional, friendly and productive work environment for staff and guests.

We are looking to fill this role by October 2024.

Primary tasks include:

• Represent the company as the first friendly face at reception; greet guests warmly

• Roll calls as the main receptionist; additional front desk duties as needed

• Create and organize daily schedules, call sheets & contact lists

• Assist with proofing & editing directors' treatments

• Research stage holds & general production research

• Liaise between the company and freelance production teams as the point of contact for office-related assistance.

• General support for the entire company including executives, accounting & freelancers.

• Coordinate room/bay holds for production teams; adapt to changing schedules and personnel.

• Research & book flights, hotels & car services for executives

• Manage Pre-Pro Meetings/Fittings that take place in the office

• Reconcile receipts and AmEx reports; keep track of job, office and sales related purchases.

• Organize office lunches, birthdays & company outings

• Coordinate sales & holiday gifts

• Heavy personal duties for executives, as needed.

Requirements include:

• Must love organization, be driven, can take initiative & extremely responsible/reliable

• Have a great attitude and energy

• Insane attention to detail

• Be proactive in order to anticipate the needs of the office

• Excellent interpersonal, written and verbal communication skills

• Able to multi-task, problem solve and WORK UNDER PRESSURE

• Proficient with Macs, Google Workspace, Microsoft Office & Adobe (specifically InDesign & Photoshop)

• Extremely strong copywriting/proofing skills

• Must have valid driver's license & an insured vehicle (required for office runs)