Personal Private Assistant
SuperdigitalNew York, NY
Full Time Job
Private Personal Assistant
Serial entrepreneur, Assaf Swissa is looking for a personal assistant to support day-to-day household and personal functions outside of the workplace.
Assaf is the founder of Superdigital, a digital creative agency and Coast Productions, a film production company that aims to be the counterculture that brings athletes and creatives together. Currently, we are looking for a hyper-organized individual to manage our founder's busy schedule and assist him with various personal tasks.
About you: You LOVE making lists. You despise clutter. Email game is strong. You're a problem solver at heart.
You say things like ''whatever it takes'' and ''less is more''.
You can own a thing and be responsible for it (this is critical...and surprisingly challenging).
You're clever like a fox but have the memory of an elephant. This role reports to Assaf but is also supported by his Chief of Staff, who supports Assaf on the business side.
An interest/experience managing your own social media is a plus as Assaf's social presence is key and it's an added bonus if you can support him in posting instagram posts + stories etc.
Personal Assistant Role + Responsibilities:
Scheduler: Work with Assaf's Chief of Staff to manage Assaf's personal calendar masterfully. You will schedule doctor's appointments, travel, social events, and may support some other household scheduling required by him and his family. You are able to schedule thoughtfully and efficiently to ensure his time is best managed.
Taskmaster: You are the master of to-do lists, tasks and next steps. Prioritization is the name of the game. You will be responsible for various errands as requested such as handling returns, placing orders etc, plan travel including flights, accommodations and ground transportation, book dinner reservations, coordinate events and assist Assaf and his family when they move.
This is the big one. The more order you bring, the more you'll succeed.
Notetaker: You know what action items just came out of that call - oh wow, you wrote it down already. Assaf texted you in the middle of the night about booking a flight to LA in 2 days? You've thrown it on the list, you know it's now a top priority and you make sure you move things around to get the priorities done without losing or forgetting the things that aren't as urgent. Steel trap.
Communicator: There's lots of people to talk to! You're a strong communicator, comfortable being assertive to get things done and love saving new contacts in your phone that'll keep you organized for the future.
DIY'er: Some things you can just do yourself. You know when to ask for support and when to just get it done on your own without needing to ask questions.
Booker: You didn't just order that mini-fridge for the office, you searched for a promo code first. You book flights, hotels and anything else cause you've got a black belt at googling shit. Oh, keeping receipts? Yeah you have a google sheet that has 'em all lined up.
• Proficiency with Google Suite, Google Drive and Apple products
• Strong prioritization, organizational and time management skills
• Excellent written and verbal communication skills
• Strong knowledge of social media, entertainment and sports industry a plus
• Authorized to work in the US
• Must have a driver's license and car and be able to drive
We're a remote-first company with teams in Boston, Los Angeles and New York (but we're open to wherever you want to live and work).
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