Media Search Coordinator

This is a Full Time Job

POSITION SUMMARY:
This position is ideal for an experienced administrative/executive assistant based in our office in Encino, CA. Sucherman is a search firm which places senior executives in media, broadcast journalism, digital media, sports and entertainment positions. This position would be ideal for someone what wants exposure to these industries by working with the our team as a coordinator, interacting with both clients and candidates.

Key Responsibilities:

Search Coordinator:
- Assist Search team in coordinating all administrative tasks related to ongoing searches and research projects
- Daily Coordination concerning correspondence, tracking action items, phone calls, meetings, projects, business development, etc.
o Manage and follow-up on all communication (telephone and e-mail) for the search assignment
- Shadow select calls and prepare notes (and revisions) on calls as directed by Search Leader
- Follow up on content of non-shadowed calls
- Proactively follow up on all call notes, emails, etc.
o Manage calendar, schedule meetings
- Schedule and confirm calls, meetings and video conferences
- Provide research and organize materials for meetings
- Superior ability to keep track of details and being proactive
- Liaise with high-level clients and candidates to schedule meetings and interviews
- Heavy data entry, database upkeep and organization of collected information
- Daily maintenance and updating search database
- Through Word, Excel, Google Docs/Sheets and other cloud software, create reports, presentations and effective layout of information for internal and external use
- Use public and subscription online resources and trade publications to gather research and market intelligence
- Proactive research on industry trends to inform Search activities
- The job may require handling/scheduling some personal travel arrangements and meetings

Other Coordination Activities:
- Phone reception responsibilities
- Coordination on various search and consulting matters and business development
- Maintain familiarity with SG client list and key client personnel
- Computers/Other Equipment: general operation, maintenance and update (e.g. Teams and Zoom calls, video conference, etc.)
- Light office management, including reception, mail, and stocking of kitchen and office supplies

Physical and Other Requirements:
• Required to work either in the Los Angeles office (based in Encino, CA) at least 3 days a week (remotely from home office set up (e.g., wifi access, etc.))
• Required hand dexterity for office machine operation, mobility to complete errands, and sitting for extended periods of time.
• Required to hear calls for shadowing through a headset and type accurately
• Required to read from a computer screen and various small print documents.