Personal Assistant

This is a Full Time Job

Location: Calabasas, CA

Schedule: Monday-Friday, 9:00 AM-6:00 PM
Availability: Must be responsive to calls/texts outside of regular business hours as needed

Salary: $100-130K

Employment Type: Full-Time

About the Role

A high-profile principal based in Calabasas is seeking an exceptionally organized, proactive, and discreet Personal Assistant to provide comprehensive day-to-day support. The principal has multiple businesses and a busy personal and professional schedule, requiring someone who can seamlessly manage competing priorities, anticipate needs, and keep all aspects of her life running efficiently.

This is a highly trusted position for someone who is polished, resourceful, extremely organized, and comfortable operating in a fast-paced, high-expectation environment.

Responsibilities

• Provide direct day-to-day support to the principal
• Manage a complex calendar, appointments, meetings, and commitments
• Coordinate personal and family schedules, logistics, and activities
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes
• Manage personal appointments, reservations, errands, and various household/personal needs
• Coordinate with household staff, vendors, service providers, assistants, and other professionals
• Assist with scheduling and logistics related to the principal's various businesses
• Handle personal and professional communications and follow up on outstanding items
• Prepare the principal for upcoming meetings, events, travel, and commitments
• Track tasks, deadlines, purchases, deliveries, and other details to ensure nothing falls through the cracks
• Research and source products, services, restaurants, venues, and other resources as needed
• Handle occasional personal errands and off-site tasks
• Troubleshoot problems independently and find solutions quickly
• Maintain strict confidentiality regarding the principal, family, business dealings, travel, finances, and personal affairs
• Be available by phone/text after hours when necessary and respond appropriately to time-sensitive requests

Ideal Candidate

The ideal candidate is someone who:

• Has 4+ years of experience as a Personal Assistant, Executive Assistant, Household Manager, or similar high-level support role
• Has experience supporting a high-profile individual, entrepreneur, executive, celebrity, or private family preferred
• Is exceptionally organized and detail-oriented
• Is proactive and anticipates needs rather than waiting to be asked
• Can prioritize and manage multiple moving pieces simultaneously
• Has excellent judgment and problem-solving skills
• Is comfortable working with sensitive and confidential information
• Communicates professionally and confidently with a wide range of people
• Is tech-savvy and comfortable managing calendars, travel platforms, communication tools, and organizational systems
• Is flexible and able to adapt when plans change unexpectedly
• Has a polished, professional presence and a calm demeanor
• Is comfortable working in a fast-paced environment where discretion, responsiveness, and reliability are essential