Assistant to the Co-Founders

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About Special Projects:

Special Projects is an editorially-minded talent booking and creative content agency that elevates media, fashion, and lifestyle brands through the unique use of celebrities and storytelling. Launched in 2016 by Andrea Oliveri and Nicole Vecchiarelli, Special Projects leverages its founders' 20+ years of experience as magazine makers, dynamic thinkers, and strategic marketers to connect today's top talent with editorial, branded content, advertising, and live and virtual event opportunities. Special Projects has headquarters in New York and Los Angeles.

We're looking for someone who is…

Passionate about entertainment, media and pop culture with a keen eye for emerging talent and trendspotting across film, television, music, sports, fashion, food, art and culture
Extremely detail-oriented, meticulously organized, and able to meet tight deadlines and manage multiple projects and expectations with a sharp focus in a fast-paced, high-stakes environment
A proactive, self-starter who is reliable and resourceful - can take initiative, anticipate needs, prioritize well, and execute time-sensitive matters with a high sense of urgency
Successful in teamwork-driven, collaborative professional environments and able to work both independently and as a key member of our very tight-knit team
Adept at quickly learning new processes, technology, as well as becoming familiar with existing systems and offering process improvements, as needed
Professional, with a confident and mature demeanor as well as an understanding of the importance of maintaining confidentiality with high profile clients
A polished writer and proofreader with exceptional interpersonal, organizational, written and verbal communications skills
Able to brainstorm and contribute creative ideas
Discreet and able to appropriately handle sensitive and personal information about clients and talent as well as comfortable handling top tier talent with ease and discretion

Responsibilities:

Administrative duties to the co-founders including managing a high volume of calls, emails, scheduling meetings with new and current clients, rectifying expenses, booking travel and reservations and general office management tasks
Create and consolidate team ideas and information shared across various platforms into cohesive and organized company-wide documents and resources
Provide preparational meeting resources with relevant background and research
Assist with updating internal company documents, tracking and meticulously maintaining grids of current and prospective clients and contacts, executing excellent follow-up and follow through
Process client requests in a timely manner, as well as provide coverage for clients when needed
Support the SP team as needed on all other matters relating to event logistics, guest lists, invitations, RSVPs, and social media

Qualifications:

Available to work from our LA office as well as remote flexibility where needed
Bachelor's Degree
Previous experience working at a PR or creative agency, fashion brand, studio or other entertainment company preferred, or 6+ months of administrative assistant experience or equivalent
Able to have a flexible schedule, knowing you will need to definitely work earlier or later than the standard 9-5pm and (eventually) work events as needed on nights and weekends
Able to travel for various events
Proficient in Slack, Airtable, Adobe, Google and Word applications preferred
(Optional) Experienced in social media, graphic design, editorial and/or other creative ideation-driven fields in the media and entertainment industries