Senior Administrative Assistant, Screen Gems

Position Summary

We are looking for a Sr Administrative Assistant to provide full range of administrative support for the EVP, Head of the Screen Gems label including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports in a high pressure/busy Executive Vice President office.

The ideal candidate is highly organized, digitally fluent and naturally curious about the creator economy, entertainment and online culture. This individual will interact regularly with creators, representatives, filmmakers and senior executives and should be comfortable navigating both traditional entertainment relationships and the rapidly evolving digital creator ecosystem.

Responsibilities
• Manage full administrative workflow for the EVP's office, providing a bridge for smooth communication with internal departments and external contacts, demonstrating leadership, pro-activity, trust, respect and support with senior management team.
• Act as key global contact to all creators, filmmakers and their reps, on all projects as well as internal cross-functional teams. Coordinate and track submissions across the department.
• Responsible for calendar management and heavy meeting planning involving frequent changes.
• Handle day-to-day telephone communication including rolling high-volume calls with EVP, redirecting calls to appropriate departments and relaying timely messages.
• Maintain accurate and current contact information, project materials and relationship information across creators, filmmakers, and reps.
• Handle complex travel arrangements including upkeep of frequent flier accounts, car service, flights, and hotels, mostly utilizing online resources and anticipating frequent changes. Make restaurant reservations, and create and provide detailed directions for all travel as needed.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Monitor and order office supplies as needed.
• Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, new Executive on-boarding, etc.
• Support preparation of meeting materials, development of pitch materials, written development notes, and project documents that support internal alignment and external opportunities.

Requirements
• At least 4+ years experience with high volume flow as administrative assistant at a studio or talent agency preferred. Deep understanding of digital creator economy, across YouTube, TikTok, Instagram, as well as Reddit, X and other platforms.
• Deep understanding of digital culture, trends, memes, and authentic interest for the space.
• Fluency in coordinating executive attendance at film festivals and industry events, domestically and internationally.
• Understanding of dynamics between filmmaker, manager, agent, and other reps.
• Expert level written and verbal communication skills.
• Strong technology skills (Microsoft Word, Excel, Outlook and Powerpoint), Google tools, and AI tools (Gemini, ChatGPT, Claude).
• Exceptional organizational and interpersonal skills, with acute attention to detail.
• Must be willing to work long hours.
• Must be highly detail-oriented and have an exceptional memory.
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner.
• Must be able to meet deadlines.
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision.
• Common sense, dependability, discretion and attention to detail are required.
• Must be a self-starter with a team-player attitude. ''If you see something say something'' mentality.