Security, Safety & Sustainability Coordinator

This is a Full Time Job

This role directly supports the Chief Security, Safety and Sustainability (S3) Officer, the S3 Leadership team, the S3 Chief of Staff, and the entire S3 department. This individual will provide administrative and coordinator duties, with the opportunity to independently manage projects and department initiatives.

Responsibilities:
• Scheduling and preparing for meetings, which includes conference room prep, agendas, calendar invites, and distribution of pertinent documents
• Prioritize and facilitate action items and tasks for the executive, their team, and self; includes attending meetings as required
• Liaison and relationship management with other departments in Sony Pictures to maintain and strengthen cross-departmental strategic initiatives.
• Foster relationships of trust, external to SPE (includes liaison with government resources, law enforcement, peer companies and benchmarking partners)
• Represent Security, Safety, and Sustainability at on-lot and off-lot events as required
• Directly support the Chief of Staff team, with administrative and coordinator duties as assigned, including independent project ownership and supporting the day-to-day management of the emergency preparedness program
• Own and manage projects supporting various aspects of the S3 department
• Support S3 leadership with department and team initiatives
• Manage the ordering, tracking, and maintenance of department supplies, including branded department materials and office supplies
• Plan and coordinate department events and activities
• Other department support duties as assigned
• Managing executive travel, expense reports, government gift approvals, and other related tasks
• Distributing and following up on documents/emails
• Composing/generating/managing emails
• Proofreading and editing
• Filing, organizing binders/folders, both hard copies and digital
• Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
• Assist with the creation/compiling/disbursement of documents and presentations

Requirements:

Knowledge of the following:
• 1-3 years Administrative Experience
• 1-3 years Entertainment Industry Experience
• Security/safety Experience a plus
• Bachelor's degree preferred

Skills & Abilities:
• Strong computer and digital skills
• Ability to manage difficult situations
• Proven organization and skills
• Analytic and problem-solving capabilities
• Ability to engage stakeholders, gain buy-in, and foster collaboration across the department and SPE.