Production Administration Coordinator

This is a Full Time Job

Position Summary

The Coordinator to the President of Production Administration provides high-level executive and production support . The role oversees executive communications, scheduling, travel, and production information flow across multiple feature films. Success in this position requires production knowledge, discretion , anticipation , sound judgment, and the ability to stay calm and organized in a fast-paced studio environment.

Responsibilities:
• Manage high-volume phone activity, including screening and rolling calls, monitoring messages, maintaining call logs, and prioritizing callbacks.
• Maintain the President's complex calendar, coordinate meetings and travel, and align executive scheduling with shifting production priorities.
• Support multiple feature films across various stages of production, often spanning separate time zones and overlapping deadlines.
• Serve as a central point of coordination between the President, productions, and internal or external stakeholders to ensure timely communication and follow-through.
• Track, organize, and distribute scripts, budgets, schedules, one-liners, day- out-of-days , call sheets, production reports, and related materials.
• Monitor production reporting and help ensure adherence to studio policies, procedures, and reporting expectations, escalating issues when appropriate .
• Research key crew, talent, filming locations, and tax incentive opportunities to support project planning and executive decision-making.
• Maintain production-related databases and platforms and prepare script breakdowns and scheduling materials in support of budgeting and production planning.

Required Qualifications
• 2+ years of relevant experience in feature film production, production administration, or executive support within a studio environment .
• Bachelor's degree required .
• Understanding of feature film production workflows and studio production administration.
• Ability to exercise discretion and handle confidential information with professionalism.
• Strong organizational skills with the ability to manage , and anticipate , multiple priorities simultaneously.
• Ability to remain calm, responsive, and accurate under pressure in a deadline-driven environment.
• Strong written and verbal communication skills, sound judgment, and follow-through.
• Experience coordinating complex executive scheduling and travel arrangements.

Preferred Qualifications
• Experience supporting a senior studio or production executive or in a production office.
• Proficiency with FileMaker, Microsoft Excel, Microsoft Word, Apple Calendar/iCal, Movie Magic Scheduling, Movie Magic Budgeting, and Scenechronize .
• Proficiency in ChatGPT and similar models