Office Manager

Full Time Job
Office Manager

Based in Singapore, the Office Manager will provide support to the Senior Management team in the areas of planning, organizing, coordinating and managing day-to-day operations through a broad spectrum of project management and administrative work for the local and regional offices. He/she will also be involved in projects to formulate change initiatives in addition to operational responsibilities.

Requirements:
• Provide support to Senior Management including managing schedules, coordinate meetings and teleconferences and managing calls and mail
• Provide support to Senior Management's business travel which includes travel planning and booking, visa applications, expense management and general cost optimization
• Provide support in organizing local / regional / global meetings
• Prepare monthly reports for Senior Management
• Collaborate and work closely with global team assistants
• Provide support in employee onboarding and offboarding activities
• Review Purchase Orders (POs) as required from business and related functions, filing of expense claims and managing the petty cash
• Manage all general insurance matters
• Provide administrative support for staff amenities which include office renovations/expansion, space planning, office lease agreements/renewals and logistics coordination for the local and regional offices
• Responsible for managing the office security access system and administrative matters such as the issuance and tracking of security badges, maintenance and supplies for all general office equipment and stationery
• Evaluate and conduct regular reviews with respective service providers and stakeholders to achieve a well-balanced optimization of quality, service and cost effectiveness while meeting business needs
• Execute and support projects relating to office administration functions, e.g. Business Continuity Planning, etc.
• Any other ad-hoc duties as assigned

Requirements:
• Minimum Diploma in Business Administration or similar field of study
• At least 4 years of relevant work experience in an office administrative support role in a fast-paced environment
• Strong time management, project management and organization skills
• Fluency in English essential, Mandarin an advantage
• Professional communication skills both written and spoken, with a strong eye for detail
• A self-starter, with a positive working attitude and ability to multi task and collaborate effectively under tight timelines
• Resourceful, meticulous, and a team player who is able to work well with all levels
• Proficient in MS Office applications

SGP - Hansapoint - SPENA