Local 174 Coordinator- Facilities & S3 Administration

This is a Full Time Job

Local 174 Coordinator- Facilities & S3 Administration

The Facilities Coordinator will provide administrative and financial support to Facilities, Backlot Operations and S3 in the processing of payroll, job cost tracking, purchase requests, journal preparation and follow-up with Accounts Payable Department, clients or vendors.

Responsibilities

• Archibus - Enter labor hours and costs for materials and services for the purpose of job cost tracking. Create work requests as needed
• Enter data into UKG to process payroll for union employees
• Process required paperwork for union new hires for the Backlot trades
• Collect billable time and materials for Backlot trades and prepare journal entries for weekly service billings, reclassification of labor and correcting entries for multiple departments
• Monitor power usage for stages, analyze and compile data, prepare billing to stage clients
• Research billing issues and respond to inquiries from internal and external customers
• Reconcile Backlot trade purchases from Expendables
• Assist Manager with Ariba transactions
• Special projects as assigned

Qualifications

• Education: AA
• 3-5 years administrative or related experience. Entertainment experience is strongly preferred
• Basic accounting knowledge
• Facilities and Construction trades and union contracts is helpful but not required
• MS Office - Word, Excel and PowerPoint
• Computer savvy with the ability to learn in-house programs (UKG, Ariba and SAP helpful but not required) Experience using Archibus preferred but not required
• Strong analytical skills and sound judgment
• Self-starter, proactive and detail-oriented
• Excellent organizational and time-management skills
• Strong problem solving skills
• Must be flexible with changing job requirements and be able to prioritize
• Ability to meet deadlines and work overtime when required
• Ability to maintain confidentiality

*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.


USA - Culver City - Studio Lot - CA01