Facilities Admin & S3 Specialist

Full Time Job
Facilities Admin & S3 Specialist

Summary

Assist Facilities and S3 Administration with administrative tasks for the different teams they support. Provide Studio Service Center coverage and administrative help as necessary. Work with different teams and managers in Facilities, Backlot Trades, Workspace Solutions, and S3 to provide regular reporting, cost tracking and billing. Perform special projects as assigned.

Responsibilities

• Process backlot time sheets, including reviewing time sheets for completeness, entering labor hours into Archibus, verifying accuracy of input and making corrections if needed.
• Provide back up in the Studio Service Center as needed, e.g., creating gate passes, answering calls and emails, processing badge requests, processing conference room reservations, scheduling security escorts and performing in-person and virtual vaccine verifications.
• Assist teams/managers/foremen with projects and analysis. Provide cost runs as needed, submit Ariba POs and change orders, review and correct reports. Provide support and organize projects to Facilities and S3 departments as needed.
• Assist Relocation Manager by updating move matrix information for upcoming moves and performing field verification prior to and after moves.
• Perform other administrative duties including responding to calls and emails, ordering supplies & preparing documents for storage

Requirements
• 4-6 years experience
• An understanding of policies and procedures, customer service protocols, phone and email etiquette, and general office procedures.
• Knowledge of Facilities, Construction, and Union Trades and contracts is preferred.
• Knowledge of basic accounting concepts.
• Solid written and presentation skills
• Asks the right questions to analyze situations
• Able to carefully define the problem and does not rush to conclusions
• Sees the big picture and is able to connect the dots
• Flexible and open to change
• Builds trust and productive relationships across SPE

Education

• High school diploma preferred

*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

*As part of our commitment to health and safety, SPE requires all U.S. non-union applicants and employees to submit proof of vaccination against COVID-19 or to request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

* Sony Pictures - CA - Culver City Area & Studios