Executive Assistant to the President, Motion Picture Group Music

This is a Full Time Job

We are seeking an Executive Assistant to provide a full range of administrative and music production support for the President, Sony Picture Motion Picture Group Music including handling phones, calendars, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling, & organization of various systems.

Responsibilities
• Handle day-to-day phone calls including rolling high-volume calls for the President, redirecting calls to appropriate departments, and relaying timely messages
• Scheduling and preparing for meetings and handling a heavy calendar
• Manage record keeping system for all music production confidential personnel files as well as show specific schedules and budgets
• Process Concur expense reports, gather and submit receipts and credit card statements for review.
• Scheduling travel for the executive as well as talent and processing Drive-Ons when applicable
• Updating databases and lists
• Track external projects/talent schedules
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Organize and assist with archival process for score submissions and manuscripts
• Miscellaneous administrative duties as required (e.g. copying, processing mail, ordering office supplies, processing drive-ons, etc.)

Qualifications
• 2+ years experience as an administrative assistant required, music industry experienced preferred
• Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
• Experience with Adobe Acrobat, PIX, and other entertainment software programs preferred
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
• Common sense, dependability, and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Discretion is a must