Coordinator, Global Security and Safety

Full Time Job
Coordinator, Global Security and Safety

The Coordinator of SEHS provides administrative and operational support for the Security, Environmental Health & Safety team within the Global Real Estate, Facilities & SEHS department. This role is responsible for managing all office administrative functions & procedures to ensure maximum efficiency, along with the management of calls, meetings, and related clerical duties.

Core Responsibilities
• Schedules and manage resources to assist, as required, for any corporate SEHS assignments
• Tracks department T&E spend
• Designated Sony administrative point of contact for Studio Security Chiefs group
• Manages calendars; arrange and schedule meetings
• Arranges travel: flights, hotel, ground transportation, rentals, trains, etc.
• Create and manage expense reports for designated SEHS leadership team
• Answer phones and take messages, support follow through with external contacts
• Schedule & coordinate video conferences
• Maintain up-to-date contact lists
• Responsible for preparing meeting-related materials in addition to presentations
• Maintain and orders supplies for the SEHS department
• Support the Coordinator for the wider Real Estate/Facilities department
• Quality control of written documents and procedures, including editing and review
• Provide communication and problem-solving assistance as required
• Liaison with key business support functions as necessary (IT, Facilities, etc)
• Report writing as necessary
• Maintain a professional, friendly demeanor at all times

Job Requirements

1-3 years of experience

BA degree preferred

Knowledge of:
• Develops strong business relationships focusing on communication and customer service
• Speaks clearly and expresses self well in groups and in one-on-one conversations, and through formal and information written documents, listens to others, delivers effective presentations
• Power user in the following applications:

o MS Office Suite

o SharePoint

o Concur

Skill In:
• Possess strong organizational and follow-through skills
• Build strong and lasting relationships with clients and SPE departments
• Excellent interpersonal communication, computer and writing skills
• Able to prioritize work with attention to detail to ensure that all assignments are completed in an accurate and timely manner
• Excellent customer service skills
• Must be able to communicate effectively and tactfully with managers and all levels of personnel in person, on the telephone, and through written communication.

Ability To:
• Ability to work under pressure, ability to maintain awareness of and seek to meet the needs of the team and department without being prompted
• Uphold relationships internally and externally
• Must be flexible and able to work well in an environment with shifting needs and priorities
• Should on occasion be able to adjust schedule as needed
• Develops strong business relationships, focusing on communication and customer service

*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

* Sony Pictures - CA - Culver City Area & Studios