Business Affairs Administrative Assistant, TV

This is a Full Time Job

We are looking for a recent law grade to join our team as an assistant to support three Business Affair execs for our US TV Studio, headquartered in Culver City, CA. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities
• Provide organizational and administrative support to three VPs
• Preparing and researching deal memos
• Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed
• Heavy schedule/calendar management
• Coordinate all internal and external meetings and calls (across multiple time zones)
• Collect and prepare information/documents for all meetings and conferences
• Generate monthly expense reports
• Manage and track executive approval flow
• Maintain departmental contact database
• Assist in drafting letters, agreements, abstracts, and memorandum
• Copying, filing, organization of paperwork
• Take notes on calls and during meetings as needed
• Keep track of necessary office supplies and order updates
• Assist in various projects as they arise such as, organizing departmental events, gifts, etc.
• Assist visiting executives, as needed
• Other projects/assignments as required

Qualifications
• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote, Airtable preferred
• Strong internet research skills using various search engines, databases, and social media platforms
• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
• Exceptional organizational and follow through skills
• Ability to multi-task and prioritize with strong attention to detail
• Ability to independently solve problems
• A self-starter with a team player attitude
• Take responsibility for and ownership of tasks
• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• Nice to have: Minimum of 1-2 years administrative experience
• Entertainment industry experience preferred (specifically television, film, or animation)
• Education: J.D. preferred, B.A., B.S., or equivalent experience required