Administrative Assistant
Sony Pictures
Culver City, CAThis was removed by the employer on 12/28/2022 3:52:00 PM PST
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Full Time Job
Administrative Assistant III- Sony Pictures International Production
The Administrative Assistant III will provide afull range of administrative support for EVP including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling.
Responsibilities
• Word processing (composing and generating letters, memos and fax cover sheets)
• Handling phone calls
• Scheduling travel for executive as well as for any of executive's projects (producers, writers, actors, directors)
• Distributing and following-up on documents
• Liaise w/ executives & assistants within Sony, as well as other production companies, studios, agencies, law firms, management companies
• Updating databases and lists
• Scheduling and preparing for meetings and handling calendar
• Extensive reading
• Track external projects/talent schedules, and availability of writers/directors/actors
• Processing expense reports
• Process reimbursement expenses for project participants (Producers, Writers, Directors, Actors)
• Responsible for processing/handle sensitive intellectual property
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required
Qualifications
• 1 - 3 years experience as an administrative assistant
• Second language French, German or Korean is preferable
• Strong computer skills (Microsoft Word, Mac, familiarity with Blackberry)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
• Dependability, and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must use discretion in this job daily
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
* Sony Pictures - CA - Culver City Area & Studios