Administrative Assistant, Screen Gems

This is a Full Time Job

We are seeking an Administrative Assistant to support the two VPs of Screen Gems.

Responsibilities

• Coordinate all calendar scheduling, phone lines, office filing, and various administrative tasks in a timely manner for two high volume desks
• Handle all other general administrative duties: processing mail, copying, ordering supplies, coordinating travel, managing document flow (creating and maintaining electric and hard copies/memos)
• Keep accurate log of expenses and submit reports on monthly basis
• Maintain accurate submission logs and project folders
• Participate in reading of books, scripts, short stories, plays, etc. for available submissions as well as samples
• Watch old and current films and tv shows/episodes in relation to projects, submissions, and talent samples
• Provide feedback/notes on submissions and project drafts when needed
• Participate in weekend reading when needed
• Maintain writer, director, and actor lists on a weekly basis, and call representatives for availability checks when needed
• Knowledge of industry players around town at major agencies and production companies
• Proof reading and editing; ability to do story notes when needed
• Miscellaneous duties as required

Qualifications

• On-site required
• 2+ years experience as an Executive Assistant in the Entertainment industry
• Must be detail-oriented
• Ability to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Ability to be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Exceptional organizational and interpersonal skills
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Agency, Management, Studio, and Production Company relationships
• Basic knowledge of filmmakers, screenwriters, authors, and representatives
• Strong computer skills (Microsoft Outlook, Word, Excel, Airtable, Callplease, Studio System, Adobe, Final Draft)
• Experience with PIX and other entertainment software programs


Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.