Administrative Assistant, Sales Planning & Strategy- Distribution
Sony Pictures
Culver City, CAThis was removed by the employer on 12/12/2022 9:52:00 AM PST
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Full Time Job
Administrative Assistant III, Sales Planning & Strategy- Distribution
The Content Strategy team is looking for an Administrative Assistant to provide full range of administrative support for executives (SVP and VP level) on the team.
Responsibilities:
• Answer phone & take messages
• Set-up conference calls/meetings
• Send meeting reminders
• Dial into calls and set-up Skype or Video conferences for regional calls
• Schedule and coordinate meetings and conference calls across multiple time zones
• Arrange media services when required
• Check (weekly & daily) weekly for scheduling conflicts
• Track calendar/travel itinerary updates (e.g. car pickup times)
• For large meetings support set up
• Book travel
• Manage and coordinate busy international meetings (and finding rooms in territory offices) and planning group events (dinners)
• Support during travel period, including reminder texts reminding re: car pickup, printed itinerary and proactively checking for flight delays and handling car service accordingly
• Process expense reports with multiple currencies
• Manage and regularly update expenses within Concur system
• For international travel assist with expense reports
• Handle IT requests (e.g. computer issues)
• Order/pick-up lunch, as required
• Perform overall departmental organization (e.g team moves, or team events)
• Manage shared documents and site (utilized by entire worldwide team)
• Track and order supplies
• Manage onboarding for consultants and new hires (Ariba requests for computers & access to systems and share drives)
• Setup vendors in Ariba and follow-up on payment of invoices
• Coordinate team project updates and maintain vacation calendar
• Running sales and availability reports out of sales planning system
• Event organizing for some meetings 60+ size
• Secure hotels and organize travel, accommodations, on-site events, etc
• Handle and manage catering
• Secure rooms
• Arrange media services
• Conduct research as needed
• Support in creating presentations and excel spreadsheets using Microsoft Office (Word, Excel, and PowerPoint)
Qualifications
• BA degree preferred
• Strong work tenure: at least 3-5 years of experience supporting a high level executive
• Advanced computer skills; proficiency in Outlook, Word, Excel, PowerPoint
• Focused, dedicated and passionate
• Excellent communication skills – written and oral
• Strong organizational skills
• Ability to prioritize and multi-task
• Excellent attention to detail
• Resourceful
• Team-player
• Strong interest in the TV and Film content
• Early bird work start at 8-8:15am
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
USA - Culver City - Akio Morita Building