Administrative Assistant - Motion Picture Group Marketing

This is a Full Time Job

Administrative Assistant - Motion Picture Group Marketing

Reporting into the executives of Marketing, the Administrative Assistant will provide full range administrative support including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements.

General responsibilities will include:
• Working closely with the International Marketing team
• Distributing and following-up on documents/emails
• Composing/generating/managing emails, letters, memos
• Handling heavy phone coverage
• Facilitating/prioritizing action items and tasks for executive
• Scheduling and preparing for meetings which includes conference room prep, agendas, calendar invites and distribution of pertinent documents
• Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
• Processing expense reports and travel arrangements
• Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
• Managing documents and facilitating the flow of information between departments and key stakeholders (electronic and hard copy)
• Miscellaneous duties as required

Qualifications:

• Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Entertainment or corporate experience preferred
• Ability to work a flexible schedule, frequent overtime may be required
• Excellent computer skills specifically Word, Excel, working knowledge of PowerPoint, Keynote, working knowledge of audio, video, and image files.
• Strong communication, interpersonal and organizational skills
• Demonstrates high problem solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must have personability interacting with internal and external executives, as well as high profile filmmakers and talent
• Must be able to work independently and multi task with ease
• Must be able to work well under pressure and with tight deadlines
• Identify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management.
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
• Must be able to exercise initiative, professionalism, and confidentiality

*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

* Sony Pictures - CA - Culver City Area & Studios