Administrative Assistant III
Sony Pictures
Culver City, CAThis was removed by the employer on 10/29/2019 7:52:00 PM PST
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Full Time Job
Administrative Assistant III
The Distribution Operations team is looking for an Administrative Assistant III to provide full range of administrative support for (2) EVPs in the TV Distribution Operations team.
Responsibilities:
PHONE
• Answer phone & take messages for EVPs
• In urgent situations, answer call for 4 VPs
CALENDAR
• Set-up conference calls/meetings
• Meeting reminders
• Dial into calls and set-up Skype or Video conferences for regional calls
• Schedule and coordinate meetings and conference calls across multiple time zones
• Arrange media services when required
• Check (weekly & daily) weekly for scheduling conflicts
• Track calendar/travel itinerary updates (e.g. car pickup times)
• For large meetings support for 4 VP's in setting up meetings
TRAVEL & EXPENSES
• Book travel
• Manage and coordinate busy international meetings (and finding rooms in territory offices) and planning group events (dinners)
• Support during travel period, including reminder texts reminding re: car pickup, printed itinerary and proactively checking for flight delays and handling car service accordingly
• Process expense reports with multiple currencies
• Manage and regularly update expenses within Concur system
• For international travel assist 4 VP's with expense reports
OTHER
• Handle IT request (e.g. computer issues)
• Order/pick-up lunch, as required
TEAM ACTIVITIES
• Perform overall departmental organization (e.g team moves, or team events)
• Manage shared documents and site (utilized by entire worldwide team)
• Track and order supplies
• Manage onboarding for consultants and new hires (Ariba requests for computers & access to systems and share drives)
• Setup vendors in Ariba and follow-up on payment of invoices
SPECIAL PROJECTS
• Running sales and availability reports out of sales planning system
• Event organizing for some meetings 60+ size
• Secure hotels and organize travel, accommodations, on-site events, etc
• Handle and manage catering
• Secure rooms
• Arrange media services
• Conduct research as needed
• Support in creating presentations and excel spreadsheets using Microsoft Office (Word, Excel, and PowerPoint)
Requirements:
• Strong work tenure: at least 3-5 years of experience supporting a high level executive
• Advanced computer skills; proficiency in Outlook, Word, Excel, PowerPoint
• Focused, dedicated and passionate
• Excellent communication skills – written and oral
• Strong organizational skills
• Ability to prioritize and multi-task
• Excellent attention to detail
• Resourceful
• Team-player
• Interest in the TV and Film business
• Early bird work start at 8-8:15am
• BA degree preferred
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
USA - Culver City - Akio Morita Building