Administrative Assistant II, Creative Production - Tri-Star
Sony Pictures
Culver City, CAThis was removed by the employer on 9/26/2022 11:51:00 AM PST
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Full Time Job
Administrative Assistant II, Creative Production - Tri-Star
The Administrative Assistant II will provide a full range of administrative support for SVP including handling phones, calendar, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling, and expenses.
Responsibilities
• Word processing (composing and generating emails, submission letters, memos, taking notes etc.)
• Handling phone lines
• Scheduling travel for executive as well as for any of executive's projects (producers, writers, actors, directors)
• Distributing and following-up on documents and emails
• Liaise w/ executives & assistants within Sony, as well as other production companies, studios, agencies, law firms, management companies
• Updating databases and lists
• Scheduling and preparing for meetings and handling executive's calendar
• Extensive reading
• Track external projects/talent schedules, and availability of writers/directors/actors
• Processing expense reports
• Process reimbursement expenses for project participants (Producers, Writers, Directors, Actors)
• Responsible for processing/handling sensitive intellectual property
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Execute detailed research assignments
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required
Qualifications
• 1 - 3 years experience as an administrative assistant
• Strong computer skills (Microsoft Word, Mac, Google Drive)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
• Common sense, dependability, and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must use discretion daily
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
*As part of our commitment to health and safety, all U.S. non-union and O.P.E.I.U. Local 174 applicants and employees must submit proof of vaccination against COVID-19 or request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.
* Sony Pictures - CA - Culver City Area & Studios