Administrative Assistant, Government Affairs

This is a Full Time Job

We seek a highly organized and proactive Administrative Assistant to provide top-tier support to the EVP, Global Public Policy & External Affairs. This position will also provide administrative, project management and event support for the Government Affairs Department as directed by the EVP, Global Public Policy & External Affairs.

The ideal candidate will have a proven record of managing complex schedules, handling sensitive information with discretion, and providing seamless administrative support in a fast-paced corporate environment.

Key Responsibilities:
• Manage the EVP's calendar, meetings, and appointments, ensuring optimal time management and prioritization.
• Coordinate and process department invoices, payments, compliance forms, and internal reports.
• Plan and execute all aspects of EVP's travel, including flight and hotel bookings, itinerary coordination, cost analysis, and expense processing.
• Monitor and manage deadlines and deliverables to support regulatory and operational compliance.
• Maintain and manage spreadsheets tracking legislation progress for states, Congress, foreign countries, and global laws as requested by EVP.
• Liaise between the EVP and internal/external stakeholders with professionalism and efficiency.
• Provide administrative support for two VPs located in Culver City, CA consisting of scheduling and assisting with expense reports, compliance forms and special projects as needed.
• Set up tours for visiting delegations of international, federal, state and local officials.
• Support screenings and other community outreach events that occur in both Washington, DC and Culver City, CA.

Qualifications:
• 7-10 years of experience in an administrative role supporting senior executives.
• Strong organizational and multitasking skills with a sharp attention to detail.
• Proficiency in Microsoft Office Suite and common business productivity tools (e.g., expense management software, calendar systems).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with integrity and discretion.
• Ability to work independently and manage projects as assigned.
• Ability to professionally interact with external/internal VIPs.

Preferred Qualifications
• Experience working in a corporate or regulated industry environment.
• General interest/knowledge of politics and the political system.
• Familiarity with financial or compliance documentation and processes, specifically Graphite invoice system.
• Bachelor's degree or equivalent work experience.