Administrative Assistant, Current Programming

This is a Full Time Job

We are looking for an administrative assistant I to join our current TV team, supporting two Directors of Current. The two execs oversee 10+ series, including comedies, dramas and animation. This role is based in Culver City, CA. The ideal candidate will be a proactive communicator who can anticipate the needs of the executives to keep the department on track.

Responsibilities

• Provide organizational and administrative support to the department execs, anticipating all professional needs of the executive(s) and always being two steps ahead
• Coordinate travel, visas, schedules and other travel logistics
• Generate travel and expense reports
• Schedule/Calendar/Phone management; keep execs on schedule
• Create and maintain global contacts
• Read scripts, review dailies, summarize creative / production notes from meetings/calls
• Invoice tracking & processing
• Create and update presentations, letters, and other forms of management reports and communications.
• Manage calendar and activities (Setting meetings, Call list, etc.)
• Stay on top of ratings, data insights, press and overall tracking of show performance
• Special projects as required

Qualifications

• Strong computer skills (Excel, Word, PowerPoint, Internet savvy)
• Attention to detail and accuracy
• Strong written and verbal presentation skills
• Superb organizational and time management skills
• Proactive and thorough in their approach
• Takes responsibility and ownership for tasks
• Can work independently to achieve goals and has a positive attitude
• Has a global perspective and appreciation for cultural differences
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
• Able to multi-task and work well with others
• Discretion and integrity
• At ease in fast-paced, high energy, ever-changing work environment
• In depth knowledge of the television/entertainment industry
• Prior experience in entertainment preferred
• Experience working in a fast-paced environment with tight deadlines
• Education:  B.A., B.S., or equivalent experience