Administrative Assistant, Creative Advertising

This is a Full Time Job

We are seeking an Administrative Assistant to support the SVP in Creative Advertising within Sony Pictures Entertainment. Interest in Creative Advertising with 2-5 years of administrative assistant experience is a must .

Responsibilities
• Manages executive's calendar, schedule s conference rooms, and coordinate s meeting requests and appointments
• Prepare for meetings which includes conference room prep, agendas, notices, resolutions, and distribution of pertinent documents
• Tracks and organizes all team assets – print, A/V materials, finishes, etc.
• Accurately tracks and maintains budgets and cost reports for the creative team and keeps a running tally of spent and committed breakdowns per title
• Organiz e binders, folders, and collecting current documents to facilitate the flow of information between departments and key stakeholders (electronic and hard copy)
• Prepares files and materials for territory review and feedback
• Screens and responds to incoming calls and correspondence
• Contribute to creative brainstorming sessions
• Performs administrative duties such as updating databases, lists, filing, processing mail, copying, etc.
• Working with the larger team to keep on top of deadlines and asset delivery
• Facilitating/prioritizing action items and tasks for executive
• Processing expense reports and travel arrangements for the team
• Miscellaneous duties as required

Qualifications:
• M inimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Entertainment or corporate experience preferred
• Ability to be flexible , frequent overtime likely required and work well in an environment where needs and priorities are subject to much revision
• Excellent computer skills specifically Word, Excel, Outlook. Working knowledge of PowerPoint, Keynote, audio, video, and image files.
• Excellent communication skills – written and oral
• Demonstrates high problem-solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent
• Must be able to work independently and multi-task with ease
• Must be able to work well under pressure and with tight deadlines
• I dentify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management.
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.
• M ust be able to exercise initiative, professionalism, and confidentialit y