Admin Assistant, Funimation
Sony Pictures
Culver City, CAThis was removed by the employer on 3/3/2020 9:52:00 AM PST
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Full Time Job
Administrative Assistant II, Funimation (Dallas)
Responsibilities:
• Provide organizational and administrative support to three SVPs at the Flower Mound (Dallas area), TX headquarters of Funimation
• Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed
• Heavy schedule/calendar management
• Assemble and update all programming and budget presentations (PowerPoint and Keynote)
• Coordinate all internal and external meetings and calls (across multiple time zones
• Collect and prepare information/documents for all meetings and conferences
• Coordinate all travel arrangements (domestic and international)
• Generate monthly expense reports
• Manage and track executive approval flow
• Maintain departmental contact database
Additional responsibilities include, but are not limited to the following:
• Copying, filing, organization of paperwork
• Note taking on calls and during meetings, as needed
• Keep track of necessary office supplies and order updates
• Assist in various projects as they arise such as, organizing departmental events, gifts, etc.
• Read scripts and provide notes/coverage
• Assist visiting executives, as needed
Requirements:
Skills
& Competencies
• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote preferred
• Proficiency in both Mac and Windows OS preferred
• Strong internet research skills using various search engines, databases, and social media platforms
• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
• Exceptional organizational and follow through skills
• Ability to multi-task and prioritize with attention to detail
• Ability to independently solve problems
• A self-starter with a team player attitude
• Take responsibility for and ownership of tasks
• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• A strong passion for all things TV and pop culture related
• Has a global perspective and an appreciation for cultural differences
• Multilingual a plus but not required
Experience
• Minimum of 2-3 years administrative experience
• Entertainment industry experience preferred (specifically television, film, or animation)
Education
• Education: B.A., B.S., or equivalent preferred
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
* Sony Pictures - CA - Culver City Area & Studios