Sales and Distribution Coordinator

This is a Full Time Job

The Sales and Distribution team is looking for a hyper-organized, detail-oriented Coordinator to provide administrative support for the EVP, Development, Sales and Distribution. This role also supports the broader sales team by creating client-facing sales materials, tracking sales activities, organizing sales events, and assisting with sales and distribution initiatives for our Film and TV catalog.

What you'll do:
• Provide administrative support including scheduling meetings, maintaining calendars, arranging conference calls, organizing screenings.
• Prepare and submit expense reports in a timely and accurate manner.
• Arrange travel for frequent business trips, including film festivals and markets. Coordinate intricate itineraries and meeting schedules.
• Create external-facing development and sales collateral, including one-sheets and pitch decks. Maintain library of key documents.
• Design development and distribution presentations and sales reports for artist management and labels.
• Build and manage operational tracking systems, including development and sales trackers, release calendars, master contact sheets, and artist/film databases to support sales and distribution activities.
• Perform research as needed to support development and sales pitches or prepare executives for up-coming meetings.
• Keep executives organized and notified of urgent issues, such as company initiatives or music, film and TV news.

Who you are:
• 2 years of prior administrative assistant experience assisting an SVP or above
• Extremely organized and detail oriented while working in a fast-paced environment
• Very strong design and deck-building skills with experience creating external-facing materials in Canva, PowerPoint, etc.
• Able to handle confidential information with a high level of professionalism and discretion
• Flawless written and verbal communication skills
• Strong technology skills including ability to work within PC and Mac programs with specific skills in Microsoft Word, Power Point and Excel
• Great interpersonal skills and the ability to interact with staff at all levels
• Proactive, flexible and a strong decision-making ability
• Able to work independently and with little or no supervision

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