Royalty and Metadata Specialist

This is a Full Time Job

The Specialist, Royalty & Metadata plays a key role in administering catalog of songs and ensuring accurate royalty reporting, collections, and metadata support. This position owns critical metadata and royalty processes, partnering closely with creative staff, writers, artists, and the business affairs team to resolve issues, improve data quality, and support timely payments. The ideal candidate is highly detail-oriented, comfortable working both independently and cross-functionally, and has strong proficiency in Excel and large data sets.

What you'll do:
• Manage conflicts, appeals, asset management, and disputes regarding YouTube videos and other Content Management Systems
• Collect and manage metadata, including ISRC, release dates, artist information, record label data, and Spotify/YouTube links for the back catalog
• Assist with the preparation and review quarterly and semi-annual royalty statements and payments for catalog, focusing on statement processing and song matching for various royalty statements (Manual, Harry Fox, ASCAP, BMI, SESAC)
• Ensure we are being paid accurately by all societies
• Utilize third-party tools like Spotify Analytics to cross-reference and ensure the accuracy of metadata both externally and internally
• Drive organization and collection of vendor information for successful payment processing. This includes engaging with clients over email and by phone
• Monitor the YouTube, and Royalty email accounts and respond to client and customer inquiries promptly
• Collaborate with staff across multiple departments to meet productivity, quality, and goal expectations
• Ensure accurate and timely data entry and reporting using various systems and resources
• Manage data entry and royalty collection across multiple accounts, including mechanical, performance, digital media, and synchronization income
• Identify trends related to unpaid or incorrectly reported earnings to ensure financial accuracy
• Assist with contract and financial receipt reviews
• Resolve conflicts and duplicates through the MLC Data quality Initiative and validate metadata linked to composition and recording
• Participate in cross-training exercises to support other functions within the Publishing Administration Team, including but not limited to validating registrations with all societies
• Perform other job duties as assigned

Who you are:
• 3–5 years of relevant administrative and/or royalty/metadata experience
• Prior music industry/music publishing experience strongly preferred
• Strong analytical skills and proven experience of managing lots of data and keen attention to detail
• Advanced Excel skills (e.g., pivot tables, lookups) and the ability to reconcile data across multiple sources with minimal oversight
• Excellent written and verbal communications skills
• Demonstrated organization skills including experience coordinating multiple assignments and projects in a deadline-driven environment with effective resolution of conflicting priorities
• Knowledge of online digital music tools and familiarity with music file types
• Ability to exhibit a professional manner in dealing with others
• Experience in a role that required a strong, self-motivated work ethic
• Demonstrated critical thinking skills