Marketing Operations Coordinator

This is a Full Time Job

Are you a detail-oriented creative with a passion for seeing a team succeed through your administrative support and attention to detail? As an Assistant, Marketing, we're looking for a flexible, self-motivated and driven collaborator with an eye for high-quality work to provide administrative support to the VP, Marketing and Label Strategy and the combined efforts of the marketing team of Provident Entertainment.

What you'll do:
• Provide administrative support to the VP, Marketing & Label Strategy through calendar management, expense reporting, travel management, etc.
• Assist with execution of artist marketing plans, schedule meetings, coordinate calendars, and process expense reports for Marketing leadership
• Create PowerPoint slides and presentations with the direction of the VP, Marketing and Label Strategy
• Provide support to marketing teams through awareness and cross-training on marketing budgets & PRS, processing POs, invoices and check requests
• Coordinate travel arrangements in accordance with approved company policy and compile travel documents for expense reimbursement
• Fulfill contest winner legal paperwork and travel as needed
• Coordinate food orders for meetings and events
• Attend departmental team meetings and take detailed notes to circulate key action items to appropriate people
• Create and update presentations for team and/or artist projects as needed
• Facilitate process for the creation of plaques for RIAA certified sales achievement and artist successes
• Fulfill artist requests for road sales by ordering and having product shipped
• Support efforts as needed on all company-branded social media and email with other marketing coordinators
• Help coordinate tickets requests for shows and concerts as needed

Who you are:
• A self-starter with at least one year of experience providing administrative support in a music, lifestyle, entertainment or creative industry, preferably with a working knowledge of Christian music or the marketplace
• A detail-oriented individual with strong organizational and communication skills (both in written and verbal form) and proficiencies in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• A trustworthy professional demonstrating a strong commitment to maintaining confidentiality and exercising discretion in handling sensitive artist information
• An accountable individual who can demonstrate accuracy in meeting deadlines; working on multiple priority tasks simultaneously while producing excellent results; maintaining composure and effectiveness under pressure and changing conditions
• A team player who takes initiative, possesses strong interpersonal skills and displays the utmost professionalism with an ability to multi-task and problem solve with an attention to detail
• A confident and resilient hand-raiser with an ability to suggest and implement new systems for increased efficiency and accuracy of department responsibilities
• A music fan with an interest in working in the Christian/Gospel music industry (preferred)

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess