Intellectual Property Licensing Coordinator

This is a Full Time Job

As the Coordinator, Intellectual Property Licensing, you will play a vital role in supporting the administrative and project needs of the IP Licensing Department. You’ll work closely with both internal teams and external stakeholders, assisting in the clearance, licensing, and royalty processes for a wide range of products.

What you'll do:
• Monitor internal label product release schedules and initiate clearance work as needed.
• Gather product information such as label copy and video cue sheets from various departments.
• Obtain and verify songwriter and publisher ownership splits for songs.
• Manage writer administration changes by coordinating with publishers and securing all necessary details.
• Research and confirm writer credits for assigned projects.
• Provide regular project clearance and licensing status updates to team leads and project analysts.
• Maintain royalty accounts, including setting up new accounts, collecting W-9 forms, and working with accounts payable on vendor maintenance.
• Update payment statuses for songwriters, publishers, and products as needed.
• Calculate basic copyright royalty rates.
• Assist with administrative tasks related to video broadcast and synchronization rights clearance.
• Support the negotiation process for reduced copyright royalty rates.
• Process copyright licenses for physical, digital, and mobile products, including requesting, reviewing, and executing licenses.
• Monitor and maintain bulk licensing processes.
• Respond to publisher inquiries about ownership splits and licensing status.
• Generate and distribute reports as required.
• Register new recordings and products with the US Copyright Office, ensuring accurate tracking and archiving of completed registrations.
• Assist with special projects as needed.

Who you are:
• Minimum of 1 year of experience in copyright administration.
• Excellent written and verbal communication skills, with the ability to communicate effectively with both internal and external stakeholders.
• Strong organizational skills, with a high level of attention to detail and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Word and Excel.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• A general understanding of the music industry is required.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess