Finance Coordinator

This is a Full Time Job

As Coordinator you will report directly to one of more Managers of Finance in the centralized finance organization. You will play a crucial role in the areas of overhead and travel & entertainment (T&E) cost management and administration, supporting the month-end financial close and forecast processes, assisting in the accounting, reporting, and analysis of departmental overhead costs, as well as the review and approval of employee travel and T&E expenditures. The ideal candidate will have strong analytical skills, an understanding of financial principles, and the ability to collaborate with various departments across multiple business units to ensure accurate financial reporting and compliance with company policies.

What you'll do:
• Overhead Cost Management: Assist in the budgeting, tracking, and reporting of departmental overhead expenses for assigned business units, ensuring reasonableness of charges, adequate cost controls, and compliance with relevant accounting principles and company policies.
• Accounting, Reporting & Month-End Close: Support the month-end closing process for assigned business units by generating reports and analyses of actual overhead expenses as compared to budget and forecast, investigating financial variances, reconciling Company Meeting Card accounts, and preparing journal entries as needed. Provide insights into overhead cost trends and variances.
• Forecast Process: Assist in the monthly update of balance of year forecasted overhead expenditures for assigned business units.
• Travel/T&E Expense Review: Review and/or approve certain employee travel requests and T&E expense reports for assigned business units to ensure compliance with company policies and industry regulations; Maintain and issue reports of actual versus budgeted employee T&E spend.
• Process Improvement: Identify opportunities to streamline financial processes and enhance reporting accuracy. Collaboration: Work closely with multiple stakeholders, including central finance colleagues, label personnel, and various corporate departments (e.g., Accounts Payable, Facilities, IS&T, Procurement, Telecommunication, Travel) to support day-to-day operational needs; Assist in certain aspects of the new employee on-boarding process as it relates to establishment of employee travel profiles, issuance of corporate credit cards, assignment of company equipment (computers, mobile devices, etc.), and arranging for relevant system access and training.
• Dual Reporting Structure: Ensure effective communication and coordination between your reporting managers to align on workflow and business priorities & objectives.
• Audit & Compliance: Assist with internal and external audits by providing documentation and analysis related to overhead costs and T&E expenses.

Who you are:
• You have (or are pursuing) an Accounting or Finance degree, with relevant internship and 1-2 years of assistant level full-time work experience.
• You are proficient in Microsoft Office Suite applications (particularly Excel) and eager to quickly learn proprietary company software and other applications; Data visualization software experience (Tableau/Power BI) a plus.
• You have a solid understanding of and experience with general ledger accounting software (SAP) and related expense reporting tools.
• You have excellent verbal, written, and interpersonal skills, with the ability to communicate with a wide range of individuals at all levels both inside and outside of the company in a professional manner.
• You are well-organized and detail-oriented with the ability to handle multiple concurrent tasks and adapt quickly to shifting priorities to meet deadlines on a timely basis.
• You are an enthusiastic, achievement-oriented self-starter who takes initiative in appropriate situations, with a can-do attitude and positive work ethic, and the ability to thrive in a dynamic environment.
• You have the ability to work effectively in a matrixed organization and support multiple stakeholders.
• You value collaboration, innovation, problem-solving, and teamwork.