Finance & Administrative Coordinator
Sony Music
Los Angeles, CAThis is a Full Time Job
Black Ink Presents is seeking a highly motivated, high-energy Finance & Admin Coordinator to help support a fast-growing team. This position reports directly to the CFO and is hybrid in-office/remote.
What you'll do:
• Basic finance-related tasks, including:
• Entering bills
• Light bookkeeping duties
• Finance data entry
• Manage calendars, day-to-day scheduling, and other logistics for Black Ink executives
• Act as initial point of contact for new outreach/communications
• Create and edit documents, reports, pitch decks, and presentations
• Generate meeting agendas and maintain detailed meeting minutes/notes
• Draft contracts, SOWs, and other agreements, with guidance from CFO & COO
• Organize and manage digital filing systems
• Assist clients with basic needs, general customer service
• Basic project management
• Data entry
• Conduct research; compile and summarize information
• Coordinate/book travel/accommodations for Black Ink staff
• Other duties as assigned
Who you are:
• Proven experience as a finance or administrative assistant, ideally in the live entertainment industry
• Knowledge of office management systems and procedures
• Positive attitude and ability to interact comfortably and effectively with other team members at all levels including senior management as well as external partners and clients
• Ability to maintain highly confidential information
• Ability to work independently and with minimal supervision
• Ability to keep calm under pressure, while prioritizing effectively and following through on all assignments
• Demonstrated organizational and interpersonal skills
• Astute attention to detail
• Excellent written and verbal communication skills
• Self-motivated, proactive, and resourceful
• Problem-solving and critical thinking skills
• Ability to work on multiple projects and produce high-quality work under tight schedules
• Passion for and knowledge of live events
• Willingness to work flexible hours
• Proficiency in MacOS
• Proficiency in Microsoft Office (Excel in particular), OneDrive, Box
• Additional software skills a plus (Quickbooks Online, Adobe Creative Suite, Premiere, etc.)
• Bachelor’s Degree preferred
Salary/Benefits
$50,000 - $55,000 /year USD
The actual base salary offered depends on a variety of factors.
Benefits
• Medical, dental, and vision insurance
• Life insurance
• Short- and long-term disability
• 401(k) with employer matching
• Voluntary benefits including identity theft protection, mental health resources, and fertility coverage
• Paid leave for childbirth or bonding
• Paid leave for caregivers
• Subsidized back-up child and elder care
• Reimbursement for adoption, surrogacy, tuition, and student loans
Perks
• Inclusive and collaborative community
• Modern office environment fostering productivity and creativity
• Investment in professional growth and development
• Time off for winter recess
Additional Information
Sony Music is a leading music entertainment company that encompasses a diverse range of artists and genres. Black Ink Presents, a division of Sony Music, specializes in live entertainment, offering creative direction, design, and production management solutions for concerts, tours, special events, and immersive experiences. The company has excelled in producing “live-to-film” experiences, where a full orchestra performs film scores live in sync with screenings. Notable live-to-film productions include Disney’s Beauty and the Beast, Disney’s The Little Mermaid, The Nightmare Before Christmas featuring the original vocal cast, Rocketman with Elton John, La La Land, Whiplash, Labyrinth, Hook, The Evil Dead, Joe Hisaishi Symphonic Concert, The Goonies, and Ghostbusters.
