Executive Assistant, Evp International Marketing
Sony Music
New York, NYThis was removed by the employer on 10/11/2022 10:49:00 AM PST
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Full Time Job
Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.
Sony Music is seeking an Executive Assistant that will provide administrative support to the EVP of International Marketing, to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.
What you'll do:
• Manages and maintains daily personal and professional schedule for EVP, including compiling daily calendar reports and weekly schedule previews.
• Provides proactive administrative and technical support including but not limited to; heavy calendar management, scheduling meetings and room reservations, lunches, ordering catering for company-sponsored events, and creating reports and spreadsheets to track departmental and company data. Must be able to navigate multiple time zones.
• Receives and screens telephone calls and operates as a liaison between the executive and team, artists/artist managers, attorneys, internal, external, national and international business partners
• Manages event planning and travel arrangements for EVP including but not limited to booking travel, managing reservations, check-in for flights as well as being on standby whilst Executive is in transit
• Maintains/orders office supply inventory and distributes mail for the Executive
• Acts as Office Manager for team, prioritizes the office workload and works collaboratively with internal business partners to meet assigned deadlines. Suggests new and efficient ways to run the office and troubleshoots any challenges
• Manages invoice management, department spend, annual budget tracking and forecasting for the EVP
• Assists EVP with special projects by serving as the project manager, setting goals, monitoring progress, staying within budget and meeting assigned deliverables
• Prepares presentation templates for EVP, in alignment with Sony Music brand.
• Collaborates with other staff as well as other offices throughout the Sony Corporation.
• Handle sensitive and confidential information with discretion
• Manage distribution lists for organization and update as needed
Who you are:
• 7 years of substantial Executive Assistant experience supporting a senior executive.
• Passionate about building community
• Proactive, flexible, and responsive to the needs of the team and Executive.
• Awareness and interest in marketing in music and the creative industries.
• Ability to evaluate and analyze data, develop reports and spreadsheets.
• Passionate about building community
• Excellent oral and written communication skills, detail orientation and demonstrated organizational, project management, and time management skills.
• Working knowledge of office software (Google Apps, Microsoft Office, Excel, Google Suite, Zoom, Adobe Suite, Concur, additional organizational software).
• Ability to work with a diverse and dynamic group of teammates
• Must be dependable, punctual, conscientious, courteous and flexible
• Have a proactive approach to problem-solving with strong decision-making skills
• Ability to keep information highly confidential and to use discretion
• Strong work ethic and positive attitude
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess
This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.