Coordinator, Marketing

Full Time Job
The Coordinator, Marketing provides administrative support to the SVP, Marketing and other product managers in the day to day management of artist projects.

Responsibilities

• Provide administrative support to the SVP, Marketing and other product managers including answering phones, coordinating messengers/mailings, ordering promo product, submitting expenses, organizing travel, processing invoices, maintaining budgets, pulling Media Base Reports, organizing Weekly Sales, Digital and other Marketing research information.
• Coordinate with the Finance Department to set up new vendors and process invoices.
• Maintain marketing tools (CDs, videos, photos, jpegs) and manage distributing to internal and external parties as needed.
• Prepare all invoices for payment and work closely with Marketing Planning department on Artist Union Dues and other deductions for assignment of fund.
• Update Artist Development Reports and Artist One Sheets on a bi-weekly basis.
• Coordinate with publicists on scheduling, running phoners, getting elements out to press.
• Coordinate with street teams/outside marketing companies on activities and tools.
• Assist with organizing artist appearances (keeping calendar for artists, make sure ALL details are being handled (flights, cars, hotels, timings of event, contacts, etc).
• At least one year of administrative experience.
• At least one year of experience in the music industry.

Qualifications

Skills/Abilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills.
• Ability to multitask, problem solve and prioritize.
• General knowledge of music is helpful, as is some industry knowledge (who does what, etc).
• Strong communication skills.
• Displays professionalism.
• Team Player.
• Thirst to learn.
• Attention to detail.
• Quick learner.