Coordinator, Licensing, Rca Records

This is a Full Time Job

As a Licensing Coordinator you will support the team in all aspects of pitching and clearing music for use in film, television, advertisements and more. Your responsibilities will include researching and tracking potential projects, cataloging music and distributing it to clients as needed, entering quote requests into our proprietary systems, reviewing box office information each Monday morning for servicing to our executive team, handling client ticket requests, as well as overseeing our team's expenses, schedules and travel arrangements. This role is for a detail-oriented, highly organized individual with a keen interest in music, film and television. Your responsibilities will change from day to day in keeping with a very busy department of go-getters!

What you'll do:
• Provide administrative support for the department
• Organize ticket allocations, manage guest lists, distribute tickets to clients.
• Maintaining databases (ACT rolodex, master music library, FTD).
• Coordination and distribution of all new music to clients via Sony delivery systems (both physical and digital).
• Maintain and collect artist assets (bios, photos, one sheets, press releases, lyrics, label copy).
• Handling FTD entries obo dept.
• Send requested music to clients (instrumentals, WAV. files, various versions of songs).
• Researching film and television projects.
• Assisting with project research and development.
• Maintain and update internal departmental documents (artist roster, master contact assignments, initiatives pitches document).
• Prepare supervisor for meetings (printing Soundscan, initiatives, box office info, TV ratings Etc.).
• Handle all department needs including ordering office supplies, fulfilling promo orders, booking conf. rooms, filing, faxing, scanning Etc.
• Manage information on; internal point people, artist managers, album/single release dates.

Who you are:
• At least one year assistant/administrative experience mandatory.
• Basic knowledge of popular culture and RCA's artist roster necessary.
• Microsoft Office (Power Point, Excel, Outlook, etc.), Internet research, iTunes.
• BA degree/college graduate preferred.
• Skilled in communications both verbal and written. Must be able to make cold calls and communicate effectively with contacts from all industries.
• Ability to multitask well in a fast-paced environment, leadership qualities.
• Must have a positive attitude.
• Must be a creative thinker with strong problem-solving skills and able to work and think on his/her feet.
• Demonstrated high level of attention-to-detail essential.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.