Administrative Assistant

This is a Full Time Job

This individual will provide administrative support to the office of the Partner & Co-Founder, RECORDS Label, a joint venture label of Sony Music. Overall, the qualified candidate must be able to work in a high paced, fluid environment while maintaining a strong attention to detail with an eagerness to help the office run as smoothly as possible.

What you'll do:
• Provide administrative support – including but not limited to preparing expense reports in a timely, accurate and efficient manner; arranging travel; scheduling meetings; managing internal/external correspondence.
• Build and maintain strong relationships across all levels of the company as well as with external partners and management.
• Pull industry charts and weekly/daily reporting in tandem with the Data/Analytics team using a variety of tools including Music Connect & others
• Order and maintain music product and office supplies for the team.
• Conduct internal and external research as requested.
• Coordinate food orders for meetings and events.
• Maintain database of artist management and booking contacts.
• Remain knowledgeable and up-to-date on daily Billboard, Mediabase, and other trade magazines/publications for music news and relevant information.
• Help coordinate promotional trips, travel, work orders and more for artists.
• Write up the weekly company newsletter.
• Send weekly updates to the sync teams at each respective artist’s label partner.

Who you are:
• At least 1-2 years of prior music business administrative experience required.
• Time management, attention to detail, and organizational skills are of the utmost importance.
• Ability to juggle multiple projects and duties on a daily basis without getting overwhelmed.
• Proficiency in Computer skills (Outlook, MS Word, Excel, Adobe Photoshop is a plus)
• Strong written and oral communication skills
• Ability to adapt well to constant change and follow through on all duties
• Calm, positive, confident, and professional demeanor
• Must be available to work overtime as required
• Extensive knowledge of Nielsen Music Connect, Mediabase, Shazam and other radio and sales charts.