Administrative Assistant

This is a Full Time Job

We are looking to hire an independent and personable Administrative Assistant to work closely with the executive team. The successful candidate will have previous support experience in a fast-paced, dynamic environment as well as a track-record of managing ever-changing schedules, conflicting priorities and planning international travel and communication across multiple time zones. As a natural extension of the executive team, you should be an excellent communicator and able to build a trustworthy relationship among internal teams as well as external contacts.

What you'll do:
• Serve as the primary liaison for staff, clients, and industry contacts maintaining credibility, confidentiality, and trust.
• Heavy scheduling and calendar management.
• Oversee extensive domestic and international travel arrangements.
• Process and submit expenses on a monthly basis.
• Maintain executive team’s external contacts.
• Assist with meeting prep, agendas and dissemination of notes/action points.
• Ad-hoc projects and administrative support as needed.

Who you are:
• The ideal candidate has a minimum of 1-2 years of prior administrative experience.
• Experience at a music company is preferred.
• Strong computer skills including MS Office (Word, Excel & Outlook.
• A proactive, flexible, self-starter who has strong problem solving, social, writing and interpersonal skills.
• Exceptional communication and time management skills.
• Must be able to work independently but be a team player and flexible in a fast-paced environment.
• The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously.
• The use of discretion and the maintenance of high levels of confidentiality are also required.

What we give you:
• Time off for a winter recess