Administrative Assistant

This is a Full Time Job

As an Administrative Assistant you will provide administrative support to Palm Tree Records, a Joint Venture with Sony Music Entertainment. Palm Tree Records takes a holistic approach to artist development with an unwavering commitment to career building, creating loyal fan bases, and strategic planning for global success.

What you'll do:
• Act as a liaison between Palm Tree Records and a wide array of internal and external contacts including artists, artist managers, third party vendors, internal departments, etc.
• Provide administrative support for Senior Product Manager and President.
• Maintain database of streaming, radio and international contacts.
• Preparation of sales reports that include all elements of promotional and tour activities for assigned artists.
• Preparation of photo and video production agreements for vendors.
• Help coordinate invoices related to marketing costs for assigned artists.
• Remain knowledgeable and up-to-date on daily charts, stats, pop culture and social media trends.
• Help maintain social media accounts for Palm Tree Records.

Who you are:
• The ideal candidate has a minimum of 1-2 years of prior administrative experience. Experience at a music company is preferred.
• Strong computer skills including MS Office (Word, Excel & Outlook).
• A proactive, flexible, self-starter who has strong problem solving, social, writing and interpersonal skills. Exceptional communication and time management skills.
• Must be able to work independently but be a team player and flexible in a fast-paced environment.
• The ability to manage time and priorities, set and achieve goals and balance multiple projects/deadlines simultaneously.
• The use of discretion and the maintenance of high levels of confidentiality are also required.
• Must be available to work in office Mon-Fri and sometimes overtime and to attend occasional evening showcases as required.
• Bonus if you have experience working with Adobe Creative Suite (Photoshop, Premiere) and Canva.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess