Administrative Assistant

This is a Full Time Job

As an Administrative Assistant:

What you'll do:
• Act as a liaison between RECORDS and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, vendors, internal departments, etc.
• Schedule meetings, arrange travel, answer phones, and provide overall administrative support to the team.
• Prepare business expense reports in a timely, accurate and efficient manner.
• Set up vendors, raise PO#s, process invoices, liaise with AP to make sure marketing and A&R payments are made in a timely manner.
• Oversee general office needs, including maintaining adequate office supplies; distributing daily mail, and maintaining subscriptions for trade publications.
• Help coordinate promotional & recording trips, travel, work orders and more for artists.
• Book travel and arrange new/prospective artist meetings around the country.
• Coordinate food orders for meetings and events.
• Maintain database of artist management and booking contacts.
• Keep current with buzz artists, see artists perform live, and listen to music to identify opportunities.
• Remain knowledgeable and up-to-date on daily Billboard, Mediabase, and other trade magazines/publications for music news and relevant information.
• Analyze sales, marketing, radio, and insights information.

Who you are:
• The ideal candidate has a minimum of 1 year of prior administrative experience. Experience at a label is preferred.
• Strong computer skills including MS Office (Word, Excel & Outlook).
• Knowledge of Nielsen Music Connect, Mediabase, Shazam and other radio and sales charts.
• A proactive, flexible, self-starter who has strong problem solving, social, writing and interpersonal skills.
• Exceptional communication and time management skills.
• Must be able to work independently but be a team player and flexible in a fast-paced environment.
• The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously.
• The use of discretion and the maintenance of high levels of confidentiality are also required.
• Must be available to work overtime and to attend occasional evening showcases as required.
• Must have a passion for music.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess