Administrative Assistant, Video Production
Sony Music
Culver City, CAThis was removed by the employer on 3/10/2020 12:49:00 PM PST
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Full Time Job
Overview
This position will support the Senior Vice President, Video Production with administrative support.
Please note this role is a temporary to permanent opportunity.
Responsibilities:
• Provide administrative support; answering phones, maintain calendar & Video Production Boards for department
• Book travel for Video Department Executives.
• Coordinate Meetings and appointments for SVP
• Source Materials & Create Solicitation documents for upcoming videos.
• Distribute Call Sheets & Announcements for each video shoot.
• Track and Archive all treatments solicited for each video.
• Assist with collecting/creating video files/links of videos for weekly executive meeting
• Assist with gathering assets needed for the creation of original content by the department
• Book all travel for each artist, side artist, glam team, security, management and any other parties needed, for each respective video shoot.
• Assist with updating and distributing weekly video status reports for Epic.
• Ship and track departmental materials and masters.
• Assist with maintaining budgets related to each production project and facilitate payments and contracts with the Business & Legal Affairs department.
• Help coordinate assets for video premieres.
• Ad hoc tasks as assigned by the department.
Qualifications:
• Bachelor's Degree strongly preferred.
• 1-2 years of administrative experience in a professional business environment.
• Familiarity with the Entertainment/Music Industry and artists is preferred.
• Prior video production experience desired.
• Strong computer skills including MS Office (Word, Excel, PowerPoint & Outlook), and knowledge of SAP Concur, the internet and DVDs.
• Excellent command of language with strong writing skills, telephone skills and interpersonal skills and they will need to be comfortable interacting with high profile clients.
• Exceptional organizational, communication, and time management skills as well as the ability to prioritize, multitask, and focus while working under stressful and demanding situations.
• Professional, confident, positive and calm demeanor.
• Ability to work independently, be detail-oriented, remain flexible, and handle routine tasks with minimal supervision is essential.
• The use of discretion and the maintenance of high levels of confidentiality are absolutely required.
• Ability to make sound decisions and solve a variety of problems.
• Must be able to accept changes readily, both in job responsibilities as well as in the work environment.