Administrative Assistant, Sales
Sony Music
New York, NYThis was removed by the employer on 6/13/2019 5:49:00 PM PST
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Full Time Job
The Sales Assistant position provides support for the entire sales team and reports directly to the SVP of RCA Sales. The main function of the position is to provide support to the sales team, including maintaining new release schedules, accounting, retail compliance, ticket solicitation, asset procurement, assisting with special projects and general administrative assistance to the SVP of Sales and sales team.
Responsibilities
New Release Information, Scheduling and Reporting
• Attend weekly label production meetings to monitor changes to physical & digital timelines
• Liaise with digital production team to ensure accurate product timelines
• Online retail and DSP compliance check of new releases and ensuring changes are made when necessary
• Update department new release presentation when needed for meetings and proposals.
• Communicate with Marketing, Publicity and Creative departments to compile new release solicitation kits
Budgeting
• Process department invoices, ad authorizations and other project expenses
Miscellaneous Essential Responsibilities
• Work with Tour Marketing to manage ticket requests and solicitations for department, company and partners.
• Edit and circulate a focused label recap each week highlighting pertinent information to the entire company
• Responsible for updating, maintaining, and creating various departmental and companywide reports for internal use
Back-Up Support
• Artist product orders for venue sales
• Systems including RPS, Smart, Daily Sales, SoundScan, Mediabase and BuzzAngle
• Provide sales history and DMA index information when needed
Administrative/General Support
• Phone support for SVP
• Circulate all appropriate daily and weekly reports
• Meeting preparation and scheduling, conference call set-up
• Book travel, process expenses for SVP
• General administrative duties include gratis orders, filing, faxing, copying, organizing, ordering supplies, etc.
Qualifications
• A Bachelor’s degree is preferred, with applied computer experience.
• Basic knowledge of MS Word, PowerPoint, Excel and Outlook is required.
• The sales assistant must be able to learn company-specific systems and applications including PRS, Smart, SAMIS, as well as SoundScan and have knowledge of new technologies, current digital retailers and subscription services.
• Knowledge of department functions within a record label is recommended.
• Past record label experience or internship experience is preferred.
• The sales assistant must be available for occasional extended work days and be familiar working with standard office equipment
• Must be extremely organized and have the ability to keep extremely accurate schedules, records, etc. Attention to detail is paramount. Must also be able to multi-task, prioritize tasks, and ensure deadlines are met.
• Positive attitude.