Administrative Assistant, Release Planning
Sony Music
New York, NYThis was removed by the employer on 3/20/2023 7:50:00 AM PST
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Full Time Job
The Administrative Assistant will be responsible for providing full administrative support to the SVP, Release Planning, Columbia Records as well as the Release Planning department. Specific duties include, but are not limited to the following:
What you'll do:
• Coordinate access to SVP, Release Planning, Columbia Records maintaining their schedule by planning/scheduling meetings, both in-person and online as needed.
• Provide support during meetings with sharing & updating documents real time and/or presenting.
• Act as a liaison between the SVP and a wide array of internal contacts (both Columbia Records and Sony Music) and external contacts including senior management, all divisions and departments of Columbia Records, artist managers, outside studios, Sony Music supply chain, physical manufacturing vendors and more.
• Maintain Columbia Records release schedules for distribution to label staff and for weekly production/scheduling meetings.
• Maintain promotional assets for all Columbia releases for digital delivery as needed for radio promotion.
• Solicit Columbia Records staff for all promotional needs on physical products.
• Order and maintain files, music product (including confidential pre-release items), special packaging samples, office supplies and tickets for the department.
• Prepare business expense reports in a timely, accurate, efficient manner and coordinate travel as needed.
• Provide back-up support for other members of the Release Planning department as needed.
Who you are:
• College graduate with 1-year previous administrative experience in the music business preferred
• Calm, positive and professional demeanor within a fast-paced environment
• Thorough knowledge of the Microsoft Suite including but not limited to Teams, Outlook, Word, Excel, PowerPoint, etc.
• Confidentiality and discretion are of the utmost importance in this role.
• Must be punctual and willing to work overtime as needed and as approved.
• Additional skills and abilities that are necessary to succeed in this position include: organization; meticulous attention to detail; the ability to multi-task with high interpersonal skills; the ability to excel in sometimes stressful and demanding situations; initiative and the ability to anticipate what's next then proactively work to resolve any issues; and a strong work ethic.
What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess
The anticipated annual base salary for this position is $40,000. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.