Administrative Assistant, A&R Admin
Sony Music
New York, NYThis was removed by the employer on 2/4/2020 4:08:00 PM PST
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Full Time Job
Overview
The Administrative Assistant, A&R Administration, supports two executives and requires frequent interaction with all staff levels throughout our organization. The Assistant will need to be well organized, helping project management of long-term projects. The Assistant will help to ensure the efficient day-to-day operation of Columbia's A&R Administration department by successfully accomplishing the following responsibilities:
Responsibilities
• Provide general administrative support to the SVP, A&R Administration and the VP, A&R Administration. This includes, but is not limited to, telephone support for supervisors along with back up coverage for other members of the department, maintaining day-to-day calendars, arranging meetings and conference calls, completing expense reports, maintaining contact lists, making travel arrangements, scanning and filing of agreements, printing of reports, sorting mail and ordering supplies.
• Maintaining departmental files by consistently updating and organizing.
• Update/maintain and distribute departmental reports and artist rosters.
• Prepare and issue remix and video production agreements.
• Issue purchase orders to vendors, obtain necessary approvals for invoices and costs, and process invoices.
• Book artist travel and studio time.
• Create payment requests and process contractual artist payments as directed.
• Prepare recording projects and video budget reports.
• Prepare ad hoc and standard reports, such as Royalty and Profit Split summaries by artist, recoupable marketing terms, and number of products remaining under a deal.
• Pull sales information for artists.
• Help with project management of long term projects such as Real Time Royalties and Global PRS, which will involve taking notes and business requirements, and organizing meetings.
• Help with Royalty Statement review.
• Help with deal analysis, particularly the new worldwide model.
• Work closely with various internal departments – Accounts Payable; Video Department; Label Finance and Royalty Department.
Qualifications
• Strong proficiency in computer software applications (Microsoft Word, PowerPoint, Excel, Outlook, Microsoft Teams).
• Strong written and verbal communication skills.
• Detail oriented, organized, and accurate.
• Bachelor's Degree is strongly preferred in Finance or Accounting.
• A basic understanding of financial and accounting principles is desired.
• Ability to work overtime as needed.
• A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills.
• Exceptional communication, organization and time management skills are required. The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously is critical.
• This candidate must have a professional, confident, and calm demeanor and must be able to create and maintain very strong relationships.
• The use of discretion and the maintenance of confidentiality are also required.