Executive Assistant

Full Time Job
Title: Executive Assistant
Department: Sony Pictures Imageworks
Position reports to: Executive Vice President, Sony Pictures Imageworks

Summary:
Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. (SPE) global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and
technologies.

Sony Pictures Imageworks is located on the unceded traditional territory of the Musqueam, Squamish, and Tsleil-Waututh First Nations. We are committed to respecting traditional lands, and working with communities towards reconciliation.

The Executive Assistant will provide a full range of administrative support for several executives within Sony Pictures Imageworks organization.

Job Description:

- Direct and gatekeep phone calls
- Extensive meeting coordination including event planning. Schedule, prepare and take notes for meetings across multiple calendars
- Organize travel arrangements for a variety of executive staff
- Work alongside and coordinate with several departments within the organization
- Draft, edit, distribute and follow-up on documents and correspondence
- Generate ad hoc reports
- Manage document flow, including creating and maintaining files (electronic)
- Other general administrative duties (processing mail, copying, etc.)
- Process and file expense reports, and pre-approve expenses for direct reports
- Prepare for presentations
- Enter and approve any timecards for direct reports
- Manage multiple special projects
- Additional administrative duties as required

Job Requirements:
- 3-4 years' experience as an Administrative Assistant or similar
- Exceptionally professional, organized and detail oriented; demonstrated ability to organize time, manage diverse activities and meet deadlines
- Able to work independently and work cooperatively in a team setting
- Knowledge of principles and practices of the office organization, planning, records management and general administration
- Strong computer skills (Google Suite, Microsoft Word, Excel, Outlook and PowerPoint)
- Exceptional organizational and interpersonal skills

- Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
- Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
- Common sense, dependability and attention to detail are required
- Utmost discretion for highly confidential information
- Must be a self-starter with a team-player attitude
- Excellent communication skills – written and oral (must have a professional and courteous demeanour)

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