Staff Coordinator
Smuggler
New York, NYThis was removed by the employer on 3/20/2018 11:49:00 AM PST
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Full Time Job
SMUGGLER is a Film, Theatre, TV, Commercial and Music Video production company. At its core it stands for creative originality, integrity and excellence.
JOB SUMMARY
The Staff Coordinator supports the Executive Producer in many ways, including organizing and tracking crew holds, coordinating treatments, and by providing research for projects in development. In addition, there are company-wide administrative tasks supported by this role, invoice and accounting processing, and assisting the COO in development and implementation of company policies. This position may also require performance of other duties as assigned by Smuggler or its divisions and affiliates.
SAMPLE OF RESPONSIBILITIES
- Assemble key crew members for projects in development and keep EP and Director aware of options
- Maintain a positive and mutually beneficial working relationship with agents that represent crew, and communicate with them
about each production's needs
- Provide research for projects in development, as well as for archival purposes
- Interface with directors regarding crew and treatments
- Hire and manage freelance treatment teams, coordinate treatment timelines, and submit treatments
- Proofread, edit, and pull visuals for treatments
- Organize travel for directors and other key crew or executives
- Notarize signatures
- Manage EP and company schedules and calendars
- Identify and keep current with new crew talent and content
- Bring taste and good judgement to tasks and communications
REQUIRED KNOWLEDGE AND SKILLS
- Must be a professional that is organized and responsive, able to handle quick turnarounds and pressure-filled situations
- Management skills, leadership, patience, positive attitude
- Interest in commercial production, advertising, and film
- Troubleshooting skills (both technical and otherwise)
- People skills
- Excellent writing skills
- Excellent phone manner
- Attention to detail
- Knowledge of Apple Mail, iWork package, Microsoft Office, Google Suite
PREFERRED KNOWLEDGE AND SKILLS
- Familiarity with below the line agencies and agents, key freelance crew in NY and LA, and freelance treatment writers and visualists
- Adobe Photoshop and InDesign (basic understanding acceptable)
- Proficiency with Keynote, Pages
- Knowledge of Wiredrive and Evernote
- Advanced Apple computer knowledge
- Certified notary