Legal Entertainment Floater Assistant
Sloane, Offer, Weber and Dern, LLP
Los Angeles, CAThis is a Full Time Job
This hybrid position is based in Los Angeles, California, with in-office work Monday through Thursday and remote work on Fridays. The regular schedule is generally 9:30 a.m. to 6:30 p.m., inclusive of a one-hour unpaid meal period. Schedule flexibility and occasional overtime may be required based on coverage and Firm business needs, including occasional 9:00 a.m. start times, Friday in-office attendance, or other schedule adjustments. The position is eligible for overtime and meal and rest periods in accordance with applicable law.
We are seeking an experienced, adaptable Administrative Legal Support Floater to join a fast-paced entertainment law practice focused on film and television talent.
This is a permanent, full-time position for a candidate with administrative support experience who wants a long-term career in legal administration and executive support within the film and television industry.
The primary responsibility is to provide backup executive assistant coverage when the Firm’s primary floater is unavailable due to sick time, vacations, overlapping absences, or other staffing needs. When not providing desk coverage, the Administrative Legal Support Floater will assist executive assistants with overflow work, time-sensitive assignments, special projects, and firmwide administrative projects.
The position also provides limited File Clerk/Receptionist support only when that employee is absent due to vacation, sick time, or other occasional leave. These duties are not part of the position’s regular day-to-day responsibilities.
For the right individual, this position may provide an opportunity for future advancement into a dedicated Executive Assistant role if an appropriate opening becomes available. Advancement is not guaranteed and depends on performance, Firm needs, and available opportunities.
REQUIRED QUALIFICATIONS
• Minimum of two years of relevant full-time professional experience in an executive assistant, legal assistant, administrative assistant, or comparable professional support role is required. Internship experience alone does not satisfy this requirement.
• Demonstrated professional experience supporting attorneys, executives, agents, managers, or other senior-level professionals is required.
• Relevant experience in an entertainment law firm, talent agency, management company, or similar film and television industry legal, representation, or business environment is required.
• Experience involving actors, directors, writers, or producers is strongly preferred.
• Must be seeking a permanent, long-term career in legal administration and executive support within the film and television industry. This is not an internship or temporary position.
• Strong organizational, prioritization, proofreading, written, and verbal communication skills.
• Strong attention to detail, follow-through, and judgment.
• Comfortable working in a high-volume environment with changing priorities and deadlines.
RESPONSIBILITIES
• Provide backup executive assistant coverage as needed.
• Manage calendars, meetings, appointments, calls, correspondence, and other desk responsibilities.
• Monitor Outlook and time-sensitive communications and ensure appropriate follow-up.
• Prepare, revise, proofread, format, and distribute correspondence, agreements, and other documents.
• Prepare and review document comparisons and redlines.
• Assist with document production, signatures, electronic filing, and related follow-up.
• Save, profile, search, retrieve, and organize documents in iManage.
• Maintain accurate client, matter, calendar, and administrative information.
• Assist executive assistants with overflow work, projects, deadlines, scheduling, document organization, and other administrative assignments.
• Support the Office Administrator with firmwide projects and special assignments as needed.
• Maintain a reliable system for tracking assignments, deadlines, pending matters, awaiting responses, and follow-up.
• During desk coverage, maintain clear notes and provide an organized handoff so the returning assistant can quickly understand what was completed and what remains outstanding.
• Adapt quickly to changing assignments, staffing needs, attorney priorities, work styles, and communication preferences.
• Handle confidential and privileged information with discretion and sound judgment.
LIMITED FILE CLERK/RECEPTIONIST ABSENCE COVERAGE
Only when the File Clerk/Receptionist is absent due to vacation, sick time, or other occasional leave, responsibilities may include iManage file and matter creation and filing; mail, packages, deliveries, and shipments; restocking office supplies, beverages, snacks, kitchens, and common areas; maintaining shared spaces; and other routine office-services duties.
These duties are occasional and secondary to executive assistant coverage and administrative support.
TECHNOLOGY REQUIREMENTS
• Strong working experience with Microsoft Outlook and Microsoft 365.
• Proficiency in Microsoft Word, including formatting, Track Changes, document comparison, and redlines.
• Working knowledge of Excel, SharePoint, Teams, and Zoom.
• Proficiency with Adobe Acrobat.
• Experience with iManage or a comparable document-management system strongly preferred.
• Experience with DocuSign and similar professional office applications preferred.
• Ability and willingness to learn Firm-specific technology and systems.
The Firm uses approved AI-enabled tools as part of its administrative and workflow processes. The successful candidate must be willing and able to learn and use Firm-approved AI tools and participate in applicable training. Use must comply with Firm policies, confidentiality, privilege, information-security, and professional requirements. AI-generated work must be reviewed and verified.
COMPENSATION
Hourly Rate: $31.25 to $36.06 per hour, depending on relevant experience.
Actual compensation within the stated range will be determined based on relevant experience, skills, qualifications, and other job-related considerations. Overtime will be compensated in accordance with applicable law.
Salary/Benefits
Benefits for eligible full-time employees currently include:
• Blue Shield PPO medical coverage, with the Firm paying 100% of the standard employee plan. Optional buy-up plans are available; dependent coverage is at the employee’s expense.
• Dental and vision insurance available at the employee’s expense.
• $25,000 life insurance.
• Long-term disability coverage.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 10 vacation days annually, increasing to 15 days after three full years.
• 48 hours of paid sick leave annually.
• Paid year-end Firm closure and Firm-recognized holidays.
• Firm-paid parking.
• 401(k) plan with employee contribution eligibility after 30 days and potential Firm contributions after applicable eligibility requirements are met.
Benefit terms are governed by the Firm’s applicable policies and plan documents.
Additional Information
EQUAL EMPLOYMENT OPPORTUNITY AND FAIR CHANCE HIRING
The Firm is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. The Firm provides reasonable accommodations as required by law.
The Firm will consider qualified applicants, including applicants with criminal histories, consistent with applicable federal, California, and City of Los Angeles law.
Any offer of employment is contingent upon completion of a background check conducted after a conditional offer of employment and in accordance with applicable law.
Applicants must have prior consistent long-term executive assistant, legal assistant, administrative assistant, or comparable professional office experience. Applicants without relevant professional administrative experience will not be considered.
