Executive Assistant for Business & Legal Affairs

This is a Full Time Job

This Executive Assistant position manages a busy desk in our feature-focused Business & Legal Affairs group. They are responsible for providing a full range of administrative support for the Senior Vice President of Business & Legal Affairs. The ideal candidate has experience providing strong executive support within the entertainment industry, stellar organization skills, and an enthusiasm for continuing their career in a fast paced, collegial environment. This onsite role will require five (5) days in-office out of the Paramount Pictures Studio Lot.

Responsibilities
• Manage Executive's calendar, coordinate meetings and appointments
• Screen and respond to incoming call and email correspondence
• Manage communication with internal and external contacts including staff and management, agents, executives, creative talent, legal teams, etc.
• Create, maintain, and organize shared databases and electronic filing systems
• Prepare documentation, facilitate the execution of legal agreements, file tracking
• Format, review, and revise correspondence and other written materials including agreements, letters, memos, cover sheets, and other legal documents
• Redline and version-compare agreements, prepare deal memos
• Partner with productions regarding day-to-day Business & Legal Affairs services
• Ad hoc projects and duties as required, such as expense reports, preparing agendas, processing counsel and vendor bills

Requirements
• 2 years administrative experience, within Business Affairs and/or Legal capacity preferred
• Working knowledge of entertainment landscape (e.g. agencies, law firms)
• Proficient in MS Software (Word, Outlook, Excel), DocuSign a plus
• Proven experience setting up and maintaining organizational systems with high attention to detail
• Project- and time-management skills, ability to prioritize and manage high volume of competing tasks in a fast paced, dynamic environment
• Intellectually curious with strong analytical, problem-solving, interpersonal, strategic thinking, and reasoning skills
• Ability to communicate effectively and efficiently through demonstrated strong written and verbal communication skills
• Proven ability to handle confidential information and interface with all levels of management

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