Executive Assistant

This is a Full Time Job

Shine Global is a non-profit media company. We produce inspiring films and compelling content about underserved children and families. Through tailored distribution and outreach, we connect with our audiences in communities, classrooms, museums, and on Capitol Hill as part of a powerful engagement campaign to encourage social change.

As Shine Global is a small company, our Executive Assistant is responsible for much more than just scheduling meetings, this role requires someone who is able to see the larger picture, work and communicate with not only our internal team, but with our board, various filmmakers, and other partners, and do so with a great attitude! This role requires someone who has strong organizational, communication, and time management skills and can work both independently and collaboratively.

The position is hybrid with some in-person work required at our office in midtown in NYC.

PRIMARY RESPONSIBILITIES:
Schedule meetings, calls, and appointments
Coordinate travel for Executive Director/Producers, filmmakers, staff, etc.
Hire and manage interns
Keep office in running order (supplies, repairs, etc.)
Assist in planning and managing events
Manage donor and contact info (currently using Salsa)
Manage documents and files, including financial records
Research potential ideas for projects, funding, or partnership opportunities
Assist with productions and projects as needed

QUALIFICATIONS:
A belief in the power of film to change lives
Excellent research skills
An interest in social advocacy, educational outreach, non-profit business, and/or media
Excellent organizational, communication, and writing skills
Proficiency with MAC OS, Microsoft Office, Google Suite
Ability to delegate tasks well
Manage work independently with minimal supervision
Take initiative in completing assignments, solving problems, and seeking solutions
Editing OR Design skills are a PLUS (Adobe Cloud & Canva)
NYC-based is a requirement

LEVEL: Entry-level
DATE POSITION STARTS: January 1, 2024

SALARY AND BENEFITS:
Starting at $47,000 with potential for growth based on performance
Eligible for participation in HRA health benefits program

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Shine Global, where employment is based upon personal capabilities and qualifications without discrimination because of race, ancestry, place or origin, color, ethnic origin, citizenship, creed, religion, gender, sexual orientation, age, marital status, same-sex partnership status, family status, or disability, or any other protected characteristic as established by law. This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.