Office Manager

This is a Full Time Job

Duties & Responsibilities:
• Manage office stock, machines, furniture, renovation needs
• Greeting office guests
• Managing office incoming/outgoing mail and deliveries, LADWP billing, public storage account and units, Ring/security to office perimeter
• Interface with the building's property management as well as all office service vendors (water delivery, office cleaners, etc.)
• Organizing and cataloguing a growing collection of posters, lobby cards, etc.
• Submitting Severin productions and products for awards
• Booking employee travel and accommodations
• Shipping & expense reporting
• Coordinate deliveries with specialized freelancers
• Manage complimentary product - log & fulfillment, tracking down contributors/producers, Severin Cellar stock
• Manage sponsorship requests and fulfillment
• Using stamps.com and fedex.com and others for booking and shipping
• Office lunch orders
• Stocking kitchen items
• Empty trash bins between office cleanings
• Write/send/track check requests
• Being the main office contact for colleagues

Off-site events:
• Participate in local events, such as film screenings and conventions
• Manage event merchandise production and dispersing materials to event managers
• Manage annual event and convention schedule
• Liaising and assisting talent for local shows, appearance, and signings
• Manage film festival applications

Film production:
• Track down contact information for featurettes/miscellaneous
• Manage craft services and lunch orders
• Assist with set up and clean up
• Updating film credits on IMDbPro
• Assist with Fair Use spreadsheets for our original documentaries

Qualifications:
• Maintains a positive attitude, is proactive and likes to take initiative
• Exceptionally organized, detail-oriented, and dependable
• Excellent verbal, written and listening communication skills
• Ability to perform event setup and participation which may occur after normal business hours
• Valid Driver's License and personal vehicle is a must. This position requires drop offs at the post office and FedEx. Occasional pickup or delivery of materials may also be expected. Gas mileage will be reimbursed.