Office Production Coordinator

This is a Full Time Job

NOTE: This is an evening shift.

This position is based in Los Angeles, CA, and reports to the Production Supervisor, Media Services. The Office Production Coordinator will manage and schedule projects, as required for Media Services' asset management, dubbing, compression, QC, and delivery workflows. In conjunction with the Production Supervisor, the coordinator is responsible for managing orders based on projects submitted by internal client representatives. This includes validating, tracking, and prioritizing projects to ensure orders are processed and delivered on time. The ideal candidate will be a highly motivated, self-starting individual who can work independently as well as within an established team. A strong background in media operations will also be critical to the success of the position.


Principle Duties & Responsibilities

Schedule and assign orders to Dubbing and Media Services resources
Prioritize orders against capacity to meet production due dates
Effective communication with Client Services, including managing expectations of due dates, as well as Media Services' groups for efficiency and understanding
Manage changes and resolve issues while a project is underway
Identify gaps in practices and improve procedures
Confers with department supervisors to determine progress of work and to provide information on changes affecting efficiency and quality of production
Collect and negotiate costs for external dubbing projects
Issue project and work orders for billing of dubbing services
Think of creative solutions to outsource resources, as necessary
Perform general administration duties as needed
Perform other related duties as assigned


Must be able to demonstrate:

Excellent analytical, organizational and communication skills
Detail-oriented, capable of multi-tasking, and be self-directed with proven ability to prioritize tasks
Must be resourceful, adaptable, and be able to work in a fast-paced, quick-turnaround environment
Excellent negotiation skills
Strong interpersonal skills
Good technical understanding
Ability to quickly grasp complex subject matters
Self-motivation and proactivity
Ability to work independently and on own initiative
Ability to be an excellent team player
Good time management skills
Excellent problem-solving skills
Enthusiastic and willing to learn

Qualifications and Experience

Bachelor's degree preferred or equivocal work experience
1 year experience in the entertainment industry at an administrative capacity or media operations preferred
Must be highly computer literate, displaying proficiency in Microsoft Office, particularly Outlook and Excel
Experience with Filemaker Pro preferred
Prior experience managing customer needs and projects preferred